Inbound Call Center Software

Cloud-Based Inbound Call Center

Keeping your call center agents on the ball is easy with Krispcall’s inbound call center service. Use Krispcall to automate your inbound calls and enjoy multiple phones ringing simultaneously.

Get your calls directed automatically
Obtain customer history for future follow-ups
Enjoy call monitoring, call recording, and IVR features
Inbound call center

Get Virtual Numbers for Your Inbound Call Center Business

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How to Set Up A Inbound Call Center Software?

KrispCall makes it easy to set up your inbound call center software. Sign up for KrispCall and make an account, purchase phone numbers and submit necessary documents, invite agents and share numbers with them, and start receiving your calls. Further, integrate IVR and ACD features for handling inbound calls in bulk.

  1. Signup with KrispCall and log in to your Dashboard
  2. Choose your desired country
  3. Purchase phone numbers and submit documents (if necessary)
  4. Invite agents to the workspace and share phone numbers
  5. Integrate IVR and ACD features (for bulk inbound calls)
Set up Inbound call center

Expand Your Office Worldwide
with Virtual Office Phone Numbers

Easily handle incoming calls from customers and businesses to provide greater customer support at their preferred country number. 

Inbound Call Center Software Features Available on KrispCall

Integrate with Your Favorite Tools in a Minute

With Krispcall inbound call center software, you can deliver exceptional customer service by connecting customers to the right agent through omnichannel routing.

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What is inbound call center

What is Inbound Call Center Software?

An inbound call center is a system that receives incoming calls and routes them depending on the information provided by the caller to the appropriate agent or department. Additionally, you can improve the efficiency of your inbound call center by using real-time performance metrics.
The business that receives a high volume of incoming customer calls, such as tech support, sales, customer service, and appointment scheduling, often utilize inbound call centers. Providing timely support and assistance may improve customer satisfaction through excellent inbound call center services.

How does inbound call center software work?

Inbound call centers work in many different ways, but all follow the same basic process. When a customer calls, it's routed to the right agent or team. The inbound call center staff handles the call based on the customer's needs.
Sometimes, inbound calls are automatically routed to the next available agent based on the time of day and type of call. Other times, the customer might be put on hold.
Inbound call centers rely on various software programs and tools to manage the flow of calls and keep track of customer information. Software tools such as call routing software, customer relationship management software, and reporting and analytics software are among these tools.
How does Inbound Call Center software work

15 Best Inbound Call Center Software Providers

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A Quick Guide to Choose Inbound Call Software

You can choose from an extensive range of virtual phone numbers at KrispCall. With more than 100+ countries to choose from, you can buy vanity, toll-free, and local numbers, and international numbers. Get the phone numbers that best suit your business best. Also, You can choose from a set of custom numbers in the starting and ending points of the number such as +1XXXXXXXX999, 888XXXXXXX.

1. KrispCall

KrispCall is a prominent provider of inbound call center phone numbers, offering the best value for money. It is suitable for personal and business communication as it offers call monitoring, interactive voice response, and management features. Krispcall is also available in more than 100 countries worldwide.

krispCall

The KrispCall platform offers high scalability and mobility for superb customer engagement and management. With ease, you can create a call center for inbound calls. KrispCall provides you with the right tools to achieve your predefined goals.

Feature
Call Transfering
Call Forwarding
Call annotation
IVR system
Call recordings
Simultaneous Call Handling
Auto Voicemail Transcription
Group Ringing
Shared Phone Numbers
Multiple Phone Numbers
Pricing
Essential: $15/user/month
Standard: $40/user/month
Enterprise: Custom Quote
Pros
Wide coverage in over 100+ countries
Good call quality with consistent audio quality
Easy-to-use user interface
Can be used as on-premise as well as remote call center
Cons
Only web app and mobile apps are currently available
Call Barging feature is currently unavailable

2. Zendesk

Zendesk is a call center software that allows you to manage all of the software’s features from a single location. Whether you are running a small or a large company, these features will greatly benefit you.

zendesk dashboard

A Zendesk Talk account provides all-in-one customer communication management. Integrating the platform with your online customer experience lets you make and receive customer calls via the web and telephone. You can measure your phone support performance using Zendesk’s analytics.

Feature
Project management
Canned responses
Corrective and preventive actions (CAPA)
Feedback management
Pricing
Growth: $49/user/month (billed annually)
Standard: $99/user/month (billed annually)
Pros
Free 30-day trial available
Three affordable plans
Simple metrics tracking
Cons
Advanced routing plan available only on top-tier plans
Slow Customer Support response

3. Talk Desk

Talkdesk is a cloud-based call center that helps businesses improve customer satisfaction while lowering support costs. The system uses interactive voice response (IVR), automatic call distribution (ACD), and skills-based routing. Based on customizable data, callers are directed to the closest agent who can help.

talkdesk

Talkdesk is an easy-to-use tool that’s perfect for medium and large call centers. The Talkdesk inbound call center software is great for implementing quickly and keeping up nearly 100% of the time.

Feature
Telemarketing management
IVR/voice recognition
Voicemail transcription
Real-time chat
Pricing
Essential: $75/user/month (billed annually)
Standard: $125/user/month (billed annually)
Pros
High-quality, reliable calls
Ease of use
Exceptional audio quality
Cons
Unreliable reports
Support takes a while
Features and options are limited

4. Zoho Desk

A Zoho Desk is an inbound call center software for small, medium, and large businesses. With Zoho Desk, you can run a successful inbound call center. The user interface of this product is very easy to use, and the software training is very simple.

zoho dashboard

Zoho Desk provides customer service in a simple and intuitive way. The real power of Zoho Desk lies in its multiple support channels, integrations with other services, ticket automation features, and a 15-day free trial. Furthermore, it’s incredibly intuitive so you can get started immediately, even if you’re a first-time user.

Feature
Control from anywhere
Communication via multiple channels
Handling negative feedback
Monitoring and managing feedback
Pricing
Standard: $20/user/month (billed annually)
Professional: $35/user/month (billed annually)
Pros
Easy to assign teammate's tickets
Custom dashboard
Simple CRM integration
Cons
Complex reports
Upgrades can complicate scaling
No alerts when agents get tickets

5. CloudTalk

CloudTalk provides cloud-based call center software for sales and support teams of all sizes looking to improve customer experience through more personalized, data-driven communications. Teams can communicate more clearly and efficiently with the vendor.

cloudtalk

The flexibility of CloudTalk makes it a great choice for businesses that are looking for call center solutions that are highly customizable. This includes setting up custom call queues and using ACD (automatic call distribution) to route calls to agents.

Feature
Virtual call center
Telemarketing management
Computer telephony integration
Reporting and Analytics
Pricing
Essential: Є30/user/month (billed annually)
Expert: Є50/user/month (billed annually)
Pros
Integration with social media
Cloud-based
Helpful support team
Cons
Basic and simple
Feature development is still ongoing
Connection issues with the phone app

6. RingCentral

RingCentral is an inbound call center software solution that helps businesses manage incoming customer calls. It delivers a range of features specifically tailored to inbound call centers. These features include automatic call distribution, IVR, call routing, recording, and real-time reporting.

ringcentral

Additionally, the software includes advanced features such as skills-based routing, queuing, and CRM integration, which can help businesses to improve their customer service and increase customer satisfaction. Overall, RingCentral’s inbound call center software is an effective tool for businesses looking to streamline their inbound call center operations.

Feature
Skill-based routing
Audio/video conferencing
Chat/messaging
Contact management
Multi-user collaboration
Pricing
Core: $30/user/month (billed annually)
Advanced: $35/user/month (billed annually)
Pros
Fast and reliable
App-based call forwarding
Transcribing voice messages into text messages
Cons
Complicated setup
Inadequate scalability
Functionality can be overwhelming at first

7. Aircall

Aircall is an inbound call center solution that streamlines sales and customer service operations. This software allows users to manage calls directly from their client relationship management (CRM) and helpdesk systems, making it ideal for remote offices and teams.

aircall dashboard

It enables businesses to create business strategies based on location, responsibilities, skill sets, and other factors to facilitate teams’ performance. Aside from providing phone numbers, it allows users to make calls from anywhere and receive real-time updates.

Feature
Call center management
Checking time zones
Statistical analysis and reporting
Automated attendant
Pricing
Essential: $30/user/month (billed annually)
Professional: $50/user/month (billed annually)
Pros
Supportive customer service
High-quality phone
User-friendly design
Smooth onboarding
Cons
Small operations cost a lot
Software bugs are common
Support takes days to set up a trial

8. Five9

Five9 is another inbound call center software that enables agents to engage customers across multiple channels of choice, provides managers with insight into contact center performance, and improves customer service.

five9

The company provides inbound and outbound call center capabilities, professional services, training, and customer support. In addition to its diverse features, this software is suitable for small, medium, and large call center businesses.

Feature
Multi-channel data collection
Customer segmentation
Blended call center
Survey and poll management
Pricing
Core: $149/month (billed annually)
Premium: $169/month (billed annually)
Pros
Easily integrates with CRM, Zendesk, and Microsoft Teams.
Call transcriptions and historical reports
Workforce and performance management
Predictive dialing
Cons
Implementation is hard
Difficulty in navigating the user interface

9. Dialpad

Dialpad is an Inbound call center software that’s specifically designed to improve call flow and inbound messaging efficiency. Typically, it provides call management solutions with features like automatic call routing, agent assistance, and call monitoring to give your agents and customers a better contact center experience.

Dialpad

Additionally, you can video chat with customers using Dialpad’s call center software.

Feature
Call recording
Call routing
Caller ID
CRM
IVR and voice recognition
Pricing
Standard: $23/user/month (billed annually)
Pro: $35/user/month (billed annually)
Pros
Has excellent AI-powered note-taking abilities
Reasonable pricing
Easy of use
Cons
Limited customer support
Limited admin abilities
Voice-to-text could be improved
Connectivity issues can occur.

10. LiveAgent

LiveAgent is an inbound call center software solution that helps businesses manage incoming customer calls. It delivers a range of features specifically tailored to inbound call centers, so that businesses can make calls to their customers and prospects for various purposes, including sales, marketing, customer follow-up, and surveys.

LiveAgent Inbound Call Center Software Provider

Developed to help companies create digital-first customer support strategies, LiveAgent provides managers with insight into contact center performance and helps improve customer service. It also aids companies address customer queries more rapidly.

Moreover, LiveAgent provides various functionalities like IVR Trees, call routing, and unlimited call recordings. It provides reliable services to thousands of customers globally. The company provides inbound and inbound call center capabilities, professional services, training, and customer support.

Feature
Automated dialing
Supports call recording functionality
Call queueing and routing
Call dispositions and wraps up codes
Ticketing
Live Chat
Automatic callback
Pricing
Small Business: $108 /agent/year
Medium Business: $348 /agent/year
Large Business: $588 /agent/year
Enterprise: $828 /agent/year
Pros
Multi-channel communication
Easy to handle and integrate
Flexible call center platform
Cons
Several features and customization options make it a bit complex
Steep learning curve

11. CallRail

CallRail is an inbound call center software solution that helps you increase analytics and track user engagement. To help marketers grow their businesses, CallRail provides visibility to those who rely on quality inbound leads.

callrail dashboard

CallRail prioritizes transparency to help customers better understand their digital marketing activities. The CallRail platform goes beyond simply surfacing and connecting data from calls, forms, chats, and other channels. By surfacing and connecting data, it helps customers to identify opportunities.

Feature
Call recording
Contact Management
Conversation Intelligence
IVR and voice recognition
Call tracking metrics
Pricing
Call tracking: $45/month (billed annually)
Call tracking and conversation intelligence: $95/month (billed annually)
Pros
Mid-tier package available for team performance management
Plan includes integrations with Facebook, HubSpot, and Slack at the entry-level
Compatibility with Android and iOS mobile devices
Lead tagging and scoring through automation
Cons
Transcriptions and forms locked in the most expensive package
Only United States, United Kingdom, Australia, and Canada are allowed to receive phone numbers
The customer service channel is limited to email or support tickets

12. Freshcaller

Freshcaller is call center software that is especially useful for call centers and helps businesses manage their inbound telephony operations. With Freshcaller, you can manage all cloud operations like routing, reporting, and agent performance measurement.

freshworks

With Freshcaller’s cloud phone system, you can reach your business’s global market and customize it to meet your business requirements. It transforms your current phone technology into an advanced routing and voices artificial intelligence system that empowers your sales and customer service teams.

Feature
Call recording
Call reporting
Answering rules
Multi-level interactive voice response
Pricing
Growth: $15/agent/month (billed annually)
Pro: $39/agent/month (billed annually)
Pros
Simple to set up
Low-cost call center solution with great features
Transcript support for calls
Cons
Support for desktop phones is limited
No external syncing, so exporting contacts to a CSV file is required
Only Enterprise pricing tiers offer transcription

13. Avaya

Avaya inbound call center software is a platform designed to handle incoming customer calls efficiently. Call distribution is automated, interactive voice response is implemented, recording and monitoring of calls are provided, and real-time reporting is provided.

avaya

It is designed to improve customer service by ensuring that calls are directed to the appropriate agent quickly and that agents have access to the necessary information to resolve customer concerns.

Feature
Support across all channels
Designed specifically for mobile devices
Desktop customization for agents
CRM software integration
Interactive Voice Response
Inbound Call Routing
Pricing
Contact sales
Pros
Easy to use, with a lot of call management options
Great user interface
Availability of conference calls, DND (Do not disturb) mode, telephone directory apps, etc.
Cons
Limited customer support
Problem with integrations
Terrible audio call quality

14. Genesys Cloud

Genesys Cloud is another inbound call center software that enables customer service representatives to receive calls from potential customers. Genesys Cloud’s inbound call center handles various customer calls, from product questions to technical support to sales inquiries.

genesys

Additionally, it offers tools for ACD, reporting, and workforce management.

Feature
Integration and extensibility framework
Genesys solution plug-in support.
Interface for multi-channel interaction
Active Call Recording
Active Screen Recording
Pricing
Voice: $75/month (billed annually)
Digital: $95/month (billed annually)
Voice + Digital: $115/month (billed annually)
Pros
Great customer support
Seamless integration
Ease of configurability
Cons
There's no intuitive admin for call routing.
Compared to other competitors, pricing is high.

15. Twilio

Twilio is a wonderful inbound call center software with a number of custom features that can be integrated to solve a wide range of business problems and add value to businesses. Twilio offers a great level of service and is very easy to use.

twilio

For small businesses trying to make the most of a little, Twilio’s software makes sense. Smaller companies can use this software to grow their online presence since it can easily be integrated into other programs.

Feature
Supports video and audio conferencing
Provides analytical reporting
Provide the ability to customize messages
Performance management
Inbound call center
Integrated telephony system
Pricing
Contact Sales
Pros
Easy to set up
Flexible with support for a variety of programming languages
Ability to create sub-accounts
Very secure; protect the customer data
Provide reliable communication
Cons
Limited features
Support is only available via email
Call prices can be high
how to choose the best inbound call center

How to Choose the Best Inbound Call Center Software to Handle More Calls?

Software selection for call centers depends on your organization’s needs. The approach to using a tool will determine its advantages and disadvantages. After creating a list of desired features, you can narrow your selection based on your top choices. When searching, you may want to consider the following features.

Integrates with your CRM: Even the most skilled agents will struggle to resolve a customer's issue without adequate information about them. Therefore, finding a call center software that integrates with your CRM is critical.
Implement a supervisory system: Provide supervisors with feedback on agents' performance so that they are able to perform at their best. Supervisors guide agents toward achieving their goals using tools such as call monitoring, call recording, whisper coaching, and KPIs.
Consider Pricing and Scalability : Check the pricing per phone call or per use of the software. Each minute you spend on the phone might cost you more than you expected, depending on how your chosen software assigns your phone numbers.
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Frequently Asked Questions

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On average, inbound call center software costs between $50 and $1500 per agent per month. However, KrispCall has come with very reasonable pricing for you, i.e., $15 per agent per month.

Note: Your specific cost will depend on several factors, including the features you need, your number of agents, and the software you choose.

There are many ways to improve the performance of your inbound call center. Here are a few tips.

  • Ensure your call center software automates tasks, tracks performance, and provides better customer service.
  • Routing calls based on customer needs can help you find the right agent for each call. This can help to improve efficiency and customer satisfaction.
  • Implement a knowledge base or centralized information system so agents can get relevant information quickly.
  • Provide clear and concise options on IVR menus so that customers can resolve common inquiries without requiring the assistance of an agent.

Here are the some of the benefits of inbound call center software:

  • Improved customer waiting times with efficient call routing and queuing.
  • IVR for self-service and faster query resolution.
  • Integrated with CRM systems for instant customer information access.
  • Quality control and performance evaluation through call monitoring and analytics.
  • Training and dispute resolution functionality with call recording and voicemail.
  • Adaptability and scalability to changing business demands.
  • Enhancing the customer experience by providing personalized service and resolving issues quickly.

Outsourcing inbound call center operations is the practice of contracting with a third-party call center to handle inbound calls on behalf of the company. You can use this if your business wants to scale customer support quickly or doesn’t have the resources to run your own call center.

Some examples of inbound calls:

  • Customer service: When a customer calls for help with a product or service, solves a problem, or complains to the company.
  • Sales inquires: Customers who call to request a quote, find out about products or services, or place an order.
  • Technical support: When a customer calls a company for assistance with a technical issue.
  • Billing inquiries: Customers inquire about account balances, pay bills, or dispute charges.

Inbound call centers differ from outbound call centers mainly in the direction of their calls. Outbound call centers make phone calls to customers, while inbound call centers receive customer calls.

 

Feature Inbound call center Outbound call center
Call source Customers call the call center Call center agents call customers
Typical purpose  Customer service, technical support, sales Lead generation, sales, marketing
Call volume  Can vary depending on the business Typically lower call volume
Agent skills  Customer service, problem-solving, technical knowledge Sales, persuasion, cold calling
Cost  Can be more expensive to set up and run Typically less expensive to set up and run
Success metrics Customer satisfaction, resolution rate, first call resolution Leads generated, sales closed, conversion rate