How to Forward a Voicemail to Another Phone?

We’ve all been there. You’re out of the office, or you can’t answer your phone for some other reason, and you miss a voicemail from an important call. What do you do?

Should you call the person back as soon as possible? Or should you wait until you have more time? And if you do wait, how long is appropriate before returning the call?

The voicemail system can answer that call by picking up the phone, dialing into the system, and recording your message for you, so there’s no need for all members of your company or organization to know what you’re doing when someone is calling about work.

Some cell phone providers delete voice mails after a certain amount of time has passed. With a VoIP phone system, you can save important or sensitive messages by sending voicemail messages to Gmail or any other phone extension.

 In this post, we’ll answer all of your questions about how to forward a voicemail message

What is a Voicemail Message?

A voicemail message is a recorded phone call. It’s as simple as that. When you’re on the phone and the other person hangs up, or if your call is disconnected, the other person’s voicemail message will automatically start playing.

Voicemail messages can be left for you by other people, or you can leave them for others.

What is Voicemail Forwarding?

As the name suggests, voicemail forwarding is a very useful feature available on some mobile devices, phone apps, and computers that allows users to receive voicemail and forward it to team members, coworkers, or different devices.

Consider it similar to call forwarding or forwarding an email, but instead of a text-based message, you’re forwarding a voice message.

A dedicated communications platform makes sense for businesses that have a lot of salespeople or customer support teams on the phone, especially if you have multiple teams or departments.

👍 Must Read: Conditional Vs Unconditional Call Forwarding: What’s the Difference?

Ways to forward voicemail  

There are three methods for forwarding a voicemail— So let’s start with the android.

How to Forward a Voicemail on Android ?

Most of us are incredibly reliant on our smartphones, and with good reason—they make our lives a whole lot easier. But even the most technologically savvy person can run into a problem from time to time.

One common issue that a lot of people have is not knowing how to share a voicemail on android phone.

 Let’s have a look at the process of forwarding a voicemail on your Android phone.

1. Open the Phone app
2. Tap on Voicemail
3. Select the voicemail you want to share
4. Tap the Share icon
5. Select the app you want to share the voicemail through
6. Enter the contact you want to share the voicemail with
7. Tap Send
8. Tap the back arrow to return to the Phone app

How to Forward a Voicemail on iPhone?

Here are a few simple steps on how you can forward a voicemail on the iPhone? 

1. Tap Phone on your device’s home screen.
2. Select Voicemail from the bottom menu bar.
3. Find the voicemail message you want to forward: find the voicemail you want to forward in your list of voicemails. Tap it once to open it, then choose voicemail message.
4. To forward the message, tap the Share button.
5. Select however you want to transfer it: you have the option of forwarding the voicemail via text message or email. Tap the appropriate icon and then select the method for sharing, depending on which forwarding method you want to use.
6. Send it to the receiving party.

That’s all there is to it when you want to forward a voicemail message from your iPhone.

How to Forward a Voicemail on a Computer?

If you’re like most people, you probably don’t check your voicemail messages very often. And even when you do, you probably only listen to the important ones.

 What do you do with the others? You can’t just delete them; they might be important! Forwarding them to another phone is one option, but what if that other phone is off or out of range?

 Let’s have a look at the how-to forward voicemails on a computer.

The process for forwarding a voicemail on a computer is very similar to the process for forwarding a voicemail on a phone.

Step1: First, open the voicemail that you would like to forward.

Step 2: Then, click the forward button and enter the phone number of the person you would like to receive the voicemail.

Step 3: Finally, click send.

What are the benefits of forwarding a voicemail message?

There are a few key benefits to forwarding voicemail messages.

The first is that you can save time. By forwarding a voicemail message to someone else, you’re removing the need for them to call the original sender back. This can be especially useful if the original sender is difficult to get in touch with or if their number is no longer in service.

The second benefit is that you can improve communication. By forwarding a voicemail message, you’re giving the recipient all of the information they need in one place. This can help to avoid any misunderstandings and ensure that everyone is on the same page.

The third benefit is that you can boost productivity. By forwarding voicemail messages to others, you’re freeing up your time to focus on other tasks. This can be especially helpful if you need to quickly respond to a message but don’t have time to talk on the phone.

How do you know when to forward a voicemail message?

You’ve probably been in this situation before: you get a voicemail message, but you’re not sure if you should forward it to someone else.

 So, when is it appropriate to forward a voicemail message? Consider these aspects before doing so:

Purpose of the voicemail: Is the voicemail for work or personal reasons? If it’s for work, then it’s more likely that the recipient would want to see it. However, if it’s a personal message, then the decision is up to you.

Relationship between the sender and recipient: If you’re close friends with the sender, then you may want to forward the message. However, if you don’t know the sender very well, then it’s probably best not to forward it.

Timing of the voicemail: If the voicemail was left yesterday or earlier, then it’s probably best not to forward it. However, if it was left within the last few hours or minutes, then forwarding may be more appropriate.

How to check if your voicemail is set up to be forwarded

The first thing you need to do is check if your voicemail is set up to be forwarded.

Most phones have a setting that will allow you to forward your voicemails to another phone. If you’re not sure how to check, your carrier’s customer service line will be able to help you out.

Once you’ve verified that your voicemail can be forwarded, the next step is setting up the forwarding number.

This process may vary depending on your phone, but usually, there’s a section in your voicemail settings where you can enter the number you want your voicemails forwarded to.

How to change your voicemail forwarding settings

Your voicemail forwarding settings determine where your voicemails are sent when you’re not available to answer them.

 There are two ways to forward your voicemails:

1. Automatically forward all voicemails to another phone number.
2. Forward a specific voicemail to another phone number.

 To change your voicemail forwarding settings:

1. On your iPhone or phone, go to the Settings menu.
2. Select Phone.
3. Scroll down and select Voicemail.
4. Under “Voicemail Forwarding,” tap Automatic or Manual.
5. If you select Automatic, tap the underlined number and enter the phone number you want to forward your voicemails to. If you select Manual, tap Forward, and then enter the phone number you want to forward the specific voicemail to.

How to set up multiple voicemail forwarding phone numbers

Now that you know how to forward a voicemail to another phone, let’s talk about how to set up multiple voicemail forwarding phone numbers.

 The great thing about this feature is that it’s incredibly versatile and can be used in a number of different ways. For example, you could set up one number for your family and friends and another for your business contacts.

 Setting up multiple voicemail forwarding phone numbers is easy! Just follow these simple steps:

1. Log in to your voicemail account.
2. Click the “settings” tab.
3. To add a new number, click “add a new number” in the “voicemail forwarding” section.”
4. Enter the phone number you want to forward your voicemails to and click “save.”
5. Repeat the process for any other numbers you want to add.

💼 Read Also: Advantages and Disadvantages of Voicemail in Business Communication

How to cancel voicemail forwarding

If you ever decide you no longer want your voicemail forwarded to another phone, you can easily cancel the setting.

To cancel voicemail forwarding, go to the Phone app on your iPhone and select the Voicemail tab. Tap the Settings icon in the top right corner and then scroll down until you see the option for Forwarding Voicemails. Tap on this and then set the switch to Off.

What are some common mistakes people make when forwarding voicemail messages?

One of the most common mistakes made when forwarding voicemail messages is not forwarding the entire message. This can be especially harmful if it’s an important message.

 Another mistake people often make is forwarding voicemail messages without listening to them first. This can lead to inaccurate information being shared, and potentially important information being missed.

Listening to the voicemail before forwarding it is essential, as it allows you to verify that you are forwarding the correct message and that it doesn’t contain any important information that you may have missed.

How can you avoid making these mistakes?

It’s easy to make mistakes when forwarding voicemail messages, so here are a few tips to avoid them:

First, always check the voice message to make sure you have the correct number before hitting send. This is especially important if the message is from an unknown number.

Second, always double-check the recipient’s number before forwarding the message. This will ensure that the message goes to the correct person and avoid any potential mix-ups.

Lastly, be sure to delete the original voicemail from your phone after you’ve forwarded it. This will help keep your phone’s voicemail inbox organized and avoid any clutter.

Conclusion

So, now that you know how to transfer voicemail to another phone, it’s time to put it into action. When you get a voicemail you want to save, or when you’re out of the office and can’t pick up the call, don’t let the message go to waste. 

Instead, forward it to another phone and keep your voicemail box clear for the next time you get that all-important call.

However, as you are already aware, forwarding a voicemail is simple with the help of a virtual phone number. After a certain period of time, some cell phone providers delete voice mails. You can save important or sensitive messages with a VoIP phone system by sending voicemail messages to Gmail or any other phone extension.

You may also want to consider call center software. There are various options, but KrispCall is best for all types of users, is less expensive than others, and can help you to forward a voicemail.

FAQ

Bivek Khatiwada

Bivek Khatiwada is a Senior Analyst at KrispCall with a wealth of knowledge in VoIP, virtual phone systems, and cloud call centers. His expertise allows him to elucidate the benefits and advancements of modern communication technologies.