How to Register a Business Phone Number: A Step-By-Step Guide

  • Last Updated: 13 Mar 24
  • 17 min read
How to Register a Business Phone Number: A Step-By-Step Guide

Are you tired of using your personal phone number for business calls only to mix up professional and personal matters? 😫 

Managing both can be overwhelming, leading to missed opportunities and blurred boundaries. It’s a common headache for entrepreneurs and small business owners alike.

No need to worry! Registering a business phone number is the way to go. 

This blog is your roadmap out of trouble. We are going to discuss how to register a separate business phone number for your business, the things to consider before and after the registration, and the best ways to register your business phone number online. 💼

So, get ready to separate your personal and professional life in an organized way. 💪

🔑KEY HIGHLIGHTS

  • Business phone number registration is the official process of allocating a telephone number to a business for effective communication.
  • You can register any type of number as your business phone number, including local, toll-free, vanity, mobile, and international numbers. 
  • To register a business telephone number, select a provider, choose the type of number, register it with your business name, and verify your identity with some official documents. 
  • The cost of business phone registration depends on several factors, but generally, it ranges from $10 to $30 per month/user and $1.15 to $5 per month to be listed in a 411 directory. 
  • KrispCall, Vonage, and 8*8 are some popular business phone number providers.
  • Before registering a business phone number, you need to consider Features, Government or Community Law, Telecommunication Contractors, Prices, and Support.

What is a Business Phone Number Registration? 

Business phone number registration is the process of officially assigning a phone number to a business entity for communication purposes. It involves obtaining a unique phone number from a telecommunications service provider and associating it with the business’s name, address, and other relevant information. 

What Is a Business Phone Number Registration

Registered Business number is a number associated with your business that has been verified for legitimacy with major carriers. It is like having a separate communication line for your business. It makes it easy to keep in touch with customers and suppliers.

What are the Importance of Registering a Business Phone Number? 

Key Importance of Registering a Business Phone Number

  • Establish a professional image: Many clients and customers need you to have a business phone number to make you look like a serious business person. It helps to improve your brand reputation and professionalism.
  • Build Customer Trust: A registered business phone number adds credibility and reliability as it tells the customers that you’re not trying to hide behind a faceless online presence. 
  • Legal Compliance: Registration of the business phone number secures the business within legal parameters, as it confirms licensing and taxation laws. It reduces the risk of lawsuits and penalties. 
  • Reducing unwanted calls: Having special identification for your business phone number helps you to manage your traffic and get the most out of your time, by using it only on essential.

What types of Business Phone Numbers Can I Register?

What Types of Business Phone Numbers Can I Register

1. Local Numbers

Local phone numbers are numbers that are specific to a certain geographical location which makes it easier for customers in the area to recognize and trust the number. Registering local numbers as your business phone numbers helps businesses to establish a local presence. 

2. Toll-Free Phone Numbers

If you want to keep top-notch customer service, then opting for a toll-free number for your business is recommended. They are the phone numbers that allow your customers to reach your business without any incurring charges. 

3. Vanity Phone Numbers

Vanity phone numbers are customizable and keyword-containing phone numbers that are easy to memorize for your customers. If you want to improve your marketing and advertising and increase accessibility for your customers, then definitely go for Vanity numbers for registration. 

🤗You May Also Like: 15 Vanity Phone Number Ideas for Business

4. Mobile Phone Numbers

A mobile phone number is usually linked to a SIM card and is used for cell phones. If you are a solo entrepreneur or a startup founder, don’t worry you can even register your personal mobile phone number as a business phone number.

5. International Phone Numbers

If your business operates globally or serves customers in different countries, you can register international phone numbers online specific to those regions. It allows customers abroad to reach your business easily without incurring high international calling charges.

How to Register a Business Phone Number? 

Registering a is no more difficult than registering a personal or individual phone number. You can simply follow these simple steps to get an official registered business phone number for your enterprise. 

How to Register a Business Phone Number

1. Select a business phone number provider/plan

First things first, you have to choose a provider and a plan for your business phone number. While selecting a provider, first analyze your business needs and make a checklist, then research thoroughly about the providers and their offerings.

 Make sure to consider factors like call volume, features, scalability, call rates, and pricing. Also, read reviews, and ratings and ask for recommendations and demos to check the provider’s reliability, customer service, and overall QoS. 

KrispCall, a modern virtual business phone number provider, is the best platform to get your phone number registered and has excellent customer support and advanced calling features.🌟

2. Choose a type of phone number

After you select a provider that best suits your business needs, purchase a phone number. Based on your business needs you will have to decide on whether you opt for a traditional phone number or VoIP number for your business. 

As mentioned above, you can register any type of phone number as your official business number: Local Number, Toll-Free number, international phone number, vanity number, or mobile phone number. However, it is recommended to go for a toll-free number or a vanity number as your business phone number, as they give more credibility and professionalism. 

3. Register on the business name

After choosing a phone number, the next step is to register it under your business name. It helps to build brand consistency and credibility. Likewise, it solidifies your legal rights and responsibilities as a business owner or authorized representative. 

Make sure that the registered name matches your business’s legal name to avoid any future issues and confusion. 

4. Provide Necessary Information

Next in the step, is providing essential information, about your business. Depending on your location and regulatory requirements, you have to provide all the official information and documentation, such as a business license or articles of incorporation

 Fill out your company’s name, phone number, and a few other simple details to ensure the legitimacy of your business phone number. 

5. Verify Identity

A few phone number vendors may conduct supplementary identity verification checks. This Identity verification may involve submitting copies of official identification documents, business licenses, or other credentials showing identity and the ownership of the registered business. 

 Identity verification makes sure everything is within the regulatory boundaries. It helps to counter fraud. If there are any issues within the verification process, you will receive information about it, so make sure to respond quickly and submit official documents to avoid delays. 

6. Complete the Registration process

Once you completed all the required information, keep track of directions and prompts that will be given to you by the phone number provider to complete and submit the registration process.

Make sure to follow the instructions that telecommunications companies give you through prompts, and finalize the registration process. 

7. Activate the number

Once the acceptance and identity verification processes are completed, your phone number provider will activate your number for regular use. Verify the activation status using your provider’s dashboard or administrative console.

Additionally, during the configuration of the number, you can adjust any additional settings such as call routing preferences, setting up call forwarding options, managing custom caller ID settings and voicemail greetings to align the phone number with your business-specific needs.

8. Test and monitor

Last but not least, before you officially make the business telephone number available to your customers, do a thorough test checking. It makes sure that all the features and functionalities are working as you want them to. 

Once tested and approved from your side, make it public to your customers and clients and continuously monitor the call quality. Also, have records of customer feedback and reviews to identify areas for improvement. 

How much does it cost to register a business phone number?

The cost of registering a business phone number can vary widely depending on numerous factors such as provider, the type of number, and services you choose. 

Sometimes, it’s even free but generally, the cost ranges from $10 to $30 per month/user. Moreover, if you’re looking to get your business listed in a 411 directory, it can cost you around $1.15 to $5 per month

🙂Also Read: How to Get a Free Business Phone Number

What are the required documents to register a business telephone number?

The required documents to register a business telephone number vary depending on your provider, location, and local regulations. 

Generally, these are some of the essential documents you may require while registering your business phone number:

  • Business License: This proves that your business is legally permitted to operate within its jurisdiction and is essential for registering a business telephone number.
  • Proof of Address: Providing a document that verifies your business address, such as a utility bill or lease agreement, gives accurate registration of the telephone number to your business location.
  • Identification documents: Personal identification, such as a driver’s license or passport, may be required to verify the identity of the business owner or representative registering the telephone number.

3 Best Business Phone Number Online Registration Providers in 2024

Best Business Phone Number Online Registration Providers

1. KrispCall

KrispCall is an established and reliable cloud-based telephony solution that provides small to large size companies with business phone numbers. It offers several local and international virtual phone numbers including, vanity numbers, toll-free numbers, local numbers, and mobile numbers

Along with business telephone number registration, KrispCall offers virtual cloud-based VoIP systems and call center software with 99.99% uptime and 24/7 dedicated human support

KrispCall Best Business Phone Number Online Registration Provider

With KrispCall as your business number provider, your agents can manage client queries more effectively and handle tasks more easily because of its advanced set of many features with an excellent QoS (Quality of Service). 

How to get a US Virtual Phone Number for calls, SMS & OTP verification?

🌟 Features

Which county’s Phone Number can I register with KrispCall?

You can register phone numbers from a variety of countries with KrispCall. Popular options include the USA, UK, Canada, Australia, Germany, France, Italy, South Korea, and more.

👋 Take a look at: Coverage of International Phone Numbers

How to Register a Business Phone Number with KrispCall?

To register a business phone number with KrispCall, start by signing up and logging in to your KrispCall account

Once logged in, select your country from the available options in the country pool list. Next, choose the type of phone number you need for your business—whether it’s a local, mobile, or toll-free number.

 After that, submit any necessary documents for verification and complete the payment process. 

Once these steps are done, your business phone number will be successfully registered with KrispCall, and you’ll be ready to connect with your customers.

💰Pricing

Subscription PlanPrice (per month) 
Essential $15 per user
Standard$40 per user
EnterpriseCustomizable (Request a quote)

2. Vonage

Vonage is a unified communication contact center and a CPaaS (Communication Platform as a Service) provider that offers several cloud telephony features including online business phone number registration. 

It offers various dedicated small business phone numbers including toll-free, local, and vanity with its Vonage Business Communications (VBC) platform.

Vonage Business Phone Number Online Registration Provider

Along with a direct phone number purchasing system, Vonage also provides virtual number APIs to provide virtual numbers to send and receive business texts and phone calls. 

🌟 Features

  • Numbers API
  • Unlimited Domestic Calling
  • Voicemail 
  • Call recording and Call Groups
  • Video Conference

💰 Pricing

Subscription PlanPrice (per month)
Mobile$19.99 per extension
Premium$29.99 per extension
Advanced$39.99 per extension

3. 8*8

Another one in our best online business phone number provider list is 8×8. With many businesses globally connected to its cloud communication network, 8×8 is a leading cloud communication provider. It offers various VoIP numbers including toll-free, vanity, and local numbers. 

8*8 Business Phone Number Online Registration Provider

8×8 also offers business communications, cloud call center solutions, and APIs including a wide range of features.  With 8×8, businesses can connect with customers and teams in a new and more agile way.

🌟 Features

  1. Toll-free, Regular phone numbers, or request vanity phone numbers
  2. International Calling
  3. Number Porting
  4. Third-Party Integration with Zoho, Hubspot, Zendesk, etc
  5. Multi-Channel Analytics

💰 Pricing

Contact the 8×8 Sales team for detailed pricing. 

👉You may also like: Best business phone services that are affordably cheap

Things to consider before registering a business phone number

Before registering a business phone number, you have to consider various things, such as features, pricing, support system, regulations, and many more. Some of them are as follows. 

Things to Consider Before Registering a Business Phone Number

Features

Make sure to check all the features the provider offers. Consider basic features like wide device compatibility, call forwarding, call analytics, call recording, and global calling

If you are looking for an advanced calling system, consider features like a unified callbox, multiple numbers, auto attendant, voicemail transcription software, and IVR phone tree

Government or Community Law

Familiarize yourself with local regulations governing business phone numbers to ensure compliance with legal requirements and avoid potential penalties. 

Understanding and complying with these laws helps mitigate legal risks and ensures ethical conduct in handling customer information and communication services.

Telecommunication Contractors 

It’s also essential to consider the telecommunication contractors with whom you are going to make your contract. 

Make sure that the providers have a proven track record of reliability and consistent service. Have a look at customer testimonials, and factors like network coverage, uptime rate, and scalability support for your company growth. 

Price

Check pricing plans/packages offered by various service providers and pick the most suitable one for your business.

 Keep in mind not only the initial startup costs but also the monthly plan fees, transaction and data usage costs, and any additional fees for premium features.

 Also, beware of the hidden charges, make sure to contact the sales team to clear all the details about pricing and budgets to avoid future misunderstandings and additional costs. 

Support

You are not using the phone number or services only once, so for considering your future use make sure the support system of the provider is well enough.

 Look for customer reviews, feedback, and ratings to make sure the support team is trustworthy. 

Additionally, check if the provider charges extra fees for troubleshooting and issue resolution. 

👋 Take a look at: How to Get a Phone Number

Register Business Phone Number Online With KrispCall

If you want a dedicated registered business phone number for your enterprise, you can check out KrispCall. 

It offers several national and international VoIP numbers for your business, and an easy-to-purchase and register method, all at an affordable price. 

To register a business phone number online with KrispCall, follow these simple steps. 

Step 1: SignUp and log in to KrispCall

Step 2: Select the country from the country pool list

Step 3: Select the type of phone number you want (local, mobile, or toll-free).

Step 4: Submit the necessary documents and make payment. 

Wrapping Up

Registering a business phone number is as easy as registering a personal number.😊 You just have to choose a phone service provider, choose the type of number (toll-free, vanity, local), register using a business name by verifying identity, and submit the necessary documents depending on your local area. 

If you want an easy way of registering a business phone number online, you can go with a reliable service provider like KrispCall. Starting at just 💰$15/user per month, you can benefit from all the call management facilities along with one virtual number for your business. So, check out KrispCall today. 

FAQs

When to get a Business Phone Number? 

A business phone number is advisable when you want to separate your personal and professional communications, improve your business’s professionalism, and manage incoming calls more efficiently. It’s recommended particularly when you start a business or when your business reaches a stage where separate communication channels become necessary.

How much does a Business Phone Number typically cost?

The cost of a business phone number varies depending on several factors including the provider, features included, and whether it’s a local or toll-free number. 

Typically, monthly costs can range from a few dollars to over $50, depending on your needs and the services provided. For more accurate pricing, you should directly consult with phone service providers.

How to choose the Best Business Phone Number? 

 Choosing the best business phone number depends on factors such as your business’s location, target audience, and the image you want to portray. Consider whether a local number or toll-free number suits your business better, as well as additional features like call forwarding, voicemail transcription, etc

Can I get a business phone number for use on my personal phone? 

Yes, you can get a business phone number that redirects calls to your personal phone. Many service providers offer virtual phone numbers or VoIP services that allow you to use a business number on your personal device.

How to register your business phone number with the FCC? 

The Federal Communications Commission (FCC) does not specifically register business phone numbers; however, if you intend to engage in activities regulated by the FCC, you must first register for an FCC Registration Number (FRN).

 Here’s how to register with the FCC:

Go to the FCC Registration website.

Complete the online application process to obtain an FRN.

Use your FRN in all communications and filings with the FCC.

How long does the registration process take?

The registration process duration varies depending on the specific requirements and the organization handling the registration. It can take anywhere from a few days to a few weeks, depending on factors such as completeness of application, workload at the registering authority, and any additional verifications required.

Do I need to register all my business phone numbers or just the main one?

The need for registration depends on regulatory requirements and the purpose of the registration. Generally, if you’re obtaining special numbers like toll-free numbers or if specific regulations apply to your business, you may need to register those numbers. Otherwise, regular business phone numbers may not require separate registration.

Can I register a specific phone number?

Yes, you can usually register specific phone numbers, especially if they’re toll-free numbers or if regulatory requirements dictate it. However, for standard local business numbers, registration may not be necessary unless mandated by local regulations or specific circumstances.

Arun Chaudhary

Arun is SEO Analyst at KrispCall. He has written in extensively in the field of cloud telephony and call center solutions.

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