Professional Voicemail Greeting Examples You Can Send Immediately

Still leaving a generic or uninformative voicemail greeting that leaves your clients frustrated and uncertain? 😞 This clearly lacks communication, which can lead to missed connections and lost business.

But don’t worry! There’s a solution. 😀

With professional voicemail greetings, you can make the caller feel valued, informed, and assured that their message will be retrieved and responded to appropriately.

In this guide, we’ll provide a variety of polished voicemail scripts so that you can use immediately to maintain your professional image and keep your clients informed, even when you’re away from the phone. 🎉

What is a Professional Voicemail Greeting?

A professional voicemail greeting is a message that is recorded in advance and played to the caller when the owner of the phone cannot answer the call. The main purpose of this message is to let the caller know that the owner is not around to answer the call. Furthermore, information is provided regarding the owner’s whereabouts and how to proceed.

For example: “Hello, there? I’m [Name] with [Company Name], but I’m away from the office at the moment [reason for my unavailableness, such as in a meeting]. Please leave me your name and phone number, and I’ll get back to you as soon as possible. If there are any emergencies, you can contact [Alternate Contact Name] with  [Contact Information]. You are most welcome, and it was a pleasure to speak with you. Have a great day, too! 🌟”

37 Professional Business Voicemail Greeting Examples To Use Today

Since having a voicemail message that sounds professional and polite is crucial. It is important because it helps to keep good relations with others.  Whether it is the festive season or any other time of the year when people are likely to forward a vacation greeting to a colleague or friend.

Here are some real-life, professional voicemail greeting examples that you may consider using. 

Samples of standard voicemail greetings

Making a professional voicemail greeting is crucial for any business to make sure to have effective communication with callers. Whether your customers want to schedule a callback or need urgent assistance over an email, these voicemails will let them know what you need to help them best. 

For keeping your clients informed and maintaining an image, here are some examples of professional voicemail greetings.

1. Basic voicemail greeting example

Hi! Thank you for calling [your name/company name]. Currently, I can’t talk with you on the phone. If you have any questions or would like to schedule an appointment, please go ahead and leave your name, number, and a brief message here, and I’ll get back to you as soon as I can.

2. Voicemail greeting sample with scheduled callback

You’ve reached [company name]. Unfortunately, we are unable to talk with you at the moment, but we will be glad to call you back anytime. Please provide your name, phone number, and a short message, and we will be glad to get back to you within the next [time frame, for example, 2 business hours].

3. Follow-up voicemail greeting via text

Hey, I’m [Your Name] from [Company Name]. I’m not available right now, so please leave a voicemail with your details or text me when you are most available so that I can reach you. I’ll contact you as soon as possible.

4.  Voicemail follow-up greeting via email

“Good morning, and thank you for calling [Your Name] at [Your Company]. If you prefer to communicate via email, please leave your email address after the tone, and I’ll reach out to you promptly. Your satisfaction is important to us.”

Specific business voicemail greeting samples

This specific voicemail greeting script ensures professionalism while adding a personal touch to the greeting. Here’s a sample of a specific business voicemail greeting.

5. Voicemail message for customer support

“Thank you for contacting [Your Company]’s customer service team. Your satisfaction is our priority. Unfortunately, we are unable to take your call at this moment as our team is working with other customers. Please leave your name, contact information, and a brief description of your inquiry, and one of our dedicated representatives will promptly address your concerns. We appreciate your patience and look forward to serving you.”

6. New product launch voicemail greeting example

“Welcome to [Your Company]’s new product launch line. We’re thrilled to introduce our latest innovation designed to enhance your [industry-specific] experience. While we’re busy showcasing our new offering, fill out your contact information, and we’ll ensure you’re among the first to receive detailed information and exclusive offers. Thank you for your interest in [Your Company] and our cutting-edge solutions.”

7. Sales voicemail greeting example

This is [Your Company’s] sales department. We’re passionate about helping you find the right solutions for your needs. While we’re currently unavailable to take your call, your interest is important to us. Please leave your name, number, and a brief message detailing your inquiry, and one of our experienced sales professionals will reach out to you shortly. Thank you for considering [Your Company]

8. Vacation voicemail example

“Greetings! Your voicemail is being handled by [Your Name] at [Your Position/Department]. I’m currently out of the office, enjoying some well-deserved time off. Your call is important to me, so please leave your name, number, and a brief message, and I’ll get back to you upon my return. If you need immediate assistance, you may reach [Alternate Contact Person] by calling [Alternative Contact Number]. Thank you for your understanding.”

9. Conference voicemail greeting example

“Welcome to the conference line for [Your Company/Event Name]. We’re excited to connect with you. While we’re engaged in discussions, please leave your name, number, and any pertinent details, and we’ll ensure you receive the information or assistance you need. Thank you for your participation, and we look forward to engaging with you soon.”

10. Business hours voicemail message

“Thank you for reaching out to [Your Company]. Our business hours are [mention specific hours]. We strive to assist you during these times. If you’ve reached us outside of our operating hours, feel free to leave a message with your name and contact details, and we’ll promptly attend to your inquiry when we return to the office. We appreciate your understanding and look forward to connecting with you soon.”

11. Front Office Voicemail Script

“Thank you for contacting [Your Company]’s front office. We’re here to assist you with any inquiries or support you may need. Currently, we’re assisting other callers far from the office. Let us know your name, contact information, and a detailed message, and we’ll ensure your query is addressed promptly. Your satisfaction is our priority, and we appreciate your patience.”

12. Resignation voicemail greeting example

“Hello, you’ve reached [Your Name] at [Your Position/Department]. I wanted to inform you that I’ve made the difficult decision to move on from my role at [Your Company]. While I’m no longer available to take your call, please leave your message, and I’ll ensure it’s forwarded to the appropriate person. I want to express my gratitude for the opportunities I’ve had here, and I wish the team continued success in the future.”

Industry-specific voicemail greeting examples

13. Cleaning service voicemail greeting example

“Welcome to [Cleaning Service Name]. We’re dedicated to making your space sparkle. While we’re busy ensuring every corner shines, let us know your name, address, and cleaning requirements, and we’ll schedule your appointment at your earliest convenience. Your satisfaction is our priority. Thank you for choosing [Cleaning Service Name] for your cleaning needs.”

14. Legal practice voicemail greeting example

“Thanks for calling [Law Firm Name]. We care about your law issues. Our team is busy helping clients. Please include your name, contact information, and a short description of your legal problem. One of our skilled lawyers will call you back. We value your trust in [Law Firm Name] and are ready to help.”

15. Fitness studio voicemail greeting example

“Thanks for reaching out to [Fitness Studio Name]. Start your fitness journey here. Our trainers are helping clients reach their goals. Share your name, number, and fitness goals. We’ll create a custom workout plan for you. Your health matters most. Let’s start this journey together at [Fitness Studio Name].”

16. School administration voicemail greeting example

“Thanks for calling [School Name] office. Your child’s education is our priority. Our team is helping students and parents. It would be helpful if you could leave your name, phone, and why you’re calling. We’ll help you fast. Let’s help your child at [School Name].”

17. Real estate firm voicemail greeting example

“Welcome to [Real Estate Firm Name], where dreams find homes. Our agents are currently assisting clients in finding their perfect property. Provide us with your name, contact information, and specific requirements, and we’ll ensure you’re matched with the ideal property. Your satisfaction is our commitment. Thank you for choosing [Real Estate Firm Name] for your real estate needs.”

18. Salon voicemail greeting example

“You’ve reached [Salon Name], where beauty meets relaxation. Our stylists are currently transforming our clients’ looks. Please leave your name, contact details, and desired appointment date and time, and we’ll ensure you’re pampered to perfection. We appreciate your patience and look forward to enhancing your beauty experience at [Salon Name].”

19. Professional services voicemail greeting example

“You’ve reached [Professional Services Firm Name], where excellence meets expertise. Our team is currently engaged in delivering exceptional solutions for our clients. Please leave your name, contact details, and specific requirements, and we’ll ensure you receive the professional assistance you deserve. Your success is our mission. Thank you for choosing [Professional Services Firm Name].”

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Holiday voicemail greeting examples

20. Office-Wide Holiday Voicemail Script

“Hi, welcome to [Company Name]. Our office is closed for the holidays and will reopen on June 14, 2024. We wish you a joyous holiday season and a happy new year! If you have an emergency, please contact [Emergency Contact Name] at [Emergency Contact Number].” We will get back to you soon. 

21. Personal Holiday Voicemail Greeting

“Hi, this is [Your Name] from [Company Name].  I’m currently away from my desk enjoying the holidays and will return on June 14, 2024. Please leave your name, number, and a brief message, and I’ll get back to you as soon as possible. Happy holidays from all of us at [Company Name]!”

22. Emergency Contact Voicemail Message

“This is [Emergency Contact Name]. The office is closed for the holidays. For urgent matters, leave me a detailed message, and I’ll get back to you as soon as I can.” Thanks in advance.

23. Simple Holiday Voicemail Greeting

Thanks for calling. We’re taking a break and will be back on June 14, 2024. In the meantime, please leave a message, and we’ll get back to you after the holidays. Happy holidays!”

24. One-Day Holiday Voicemail Message

“Good morning, and thank you for contacting [Company Name]. Our office is closed today, [Date], in observance of [Holiday Name]. We will resume our normal business hours on [Next Business Day]. If you need immediate assistance, please email us or leave a message at [Contact Email], and we will respond as soon as we are back. Thank you for contacting us, and we wish you a wonderful [Holiday Name]!”

25. Detailed holiday voicemail greeting

Happy Holidays from [Company Name]! Our customer support hours will be adjusted during the season. We’re open Jan 12th, 13th, 14th, Feb 1st, 2nd, 3rd(10 AM to PM ). Limited hours (12 PM – 3 PM EST) on Dec 24th, 31st & holiday weekends. Closed Nov 3rd to Dec 31st. Leave a message for urgent matters or email us at [Support Email]. Thank you, and enjoy the holidays!

26. Team offsite voicemail greeting

Hi there! The [Company Name] team is currently on an offsite retreat from [Start Date] to [End Date]. We’re focusing on ways to improve our services and bring you even better solutions!

For urgent inquiries, please leave a message. Otherwise, email us at [Contact Email], and we will reply after our return on [Return Date].

Thank you for your understanding!

27. Long weekend voicemail greeting

“You’ve got [Your Name] from [Company Name] here We’re closed for a long weekend and will return to work on June 14, 2024 Please leave your name, phone number, and a brief message – I will get back to you as soon as possible Have a great time!”

Emergency voicemail greeting examples

28. Personal emergency voicemail greeting

“Hi, this is [Your Name] from [Your Company/Position]. Due to an unexpected emergency, I’m currently unavailable and unable to return calls until [Expected Return Date].

In case of an urgent matter, please contact [Alternative Contact Name] at [Alternative Contact’s Phone Number]. They can also be reached via email at [Alternative Contact’s Email Address].

I apologize for any inconvenience this may cause. Thank you for your understanding.”

29. Natural disaster voicemail greeting

“Hi, this is [Your Name] from [Your Company]. Due to the ongoing [Disaster Name], our operations are currently suspended. We understand this may be a difficult time, and we are prioritizing the safety of our employees and community.

For urgent matters, please contact our designated emergency contact, [Designated Emergency Contact Name], at [Their Contact Information].

We are working diligently to resume normal operations as soon as it is safe to do so, and we will provide updates on our website or social media channels (link to website/social media if applicable).

Thank you for your patience and understanding during this challenging time.

30. Technical emergency voicemail greeting

Hello “This is [Your Name] from [Your Company]. We’re dealing with a technical issue that’s affecting our phone systems. We apologize for any inconvenience this may cause.

Our team is working diligently to resolve the issue as quickly as possible.

In the meantime, if your inquiry is urgent, please contact [Alternate Contact] at [Their Phone Number] or by email at [Alternate Email].

For updates on the technical issue, you can visit our social media channels (link to social media if applicable).

Thank you for your patience and cooperation.”

31. High call volume voicemail greeting

Greetings and thank you for contacting [Your Company]. Due to a high volume of calls, we may not be able to respond right away.

To save you time on hold, please leave your name, number, and a brief message about your inquiry. We’ll return your call as soon as possible.

For urgent matters that require immediate attention, you can reach our team directly by email at [Emergency Email].

Thank you for your patience and understanding. We appreciate your business!”

Sales Voicemail Greetings

32. Timely Launch Voicemail Greeting

“Hi there, this is [Your Name] from [Company Name]. We are delighted to inform you that we are coming up with a new product/service which is scheduled for [Launch Date]. I am out of my office at the moment, however, I would love to explain more details of the new product/service with you. Kindly leave your name, phone number and the best time for me to reach you. I will get back to you.

33. Results-Oriented Voicemail

Hello, here is [Your Name] from [Company Name]. Unfortunately, I am unavailable at the moment. However, your call is highly valued. Our previous clients have experienced [particular outcome, for instance, a 20% increase in sales] by implementing our solutions, and I would be pleased to help you attain the same for your enterprise. I’ll call you back as soon as I get your name, number, and brief message. Thanks.

34. Pain Point-Oriented Voicemail Greeting

“Hi, this is [Your Name] from [Company Name]. Unfortunately, I am not able to take your call right now. I know [a particular difficulty, for example, ‘time management’] can be very demanding. We have solutions that can address these problems. Please leave your name, phone number, and a short description of your needs, and I will call you back shortly to explain how we can assist you. Thank you for calling.”

Vacation Voicemail Greetings

35. Classic Vacation Voicemail Greeting

“Hi, you are now connected to [Your Name] from [Company Name]. I am on vacation from [Start Date] to [End Date]. However, I will be able to check my messages occasionally and respond to urgent matters as soon as possible. If you need any help immediately, you can get in touch with [Alternate Contact Name] at [Contact Information]. I appreciate your understanding and will get back to you as soon as possible. 

36. Adventurous Vacation Voicemail Message

“Thank you for reaching out to [Your Name]. I am currently traveling and will not be able to respond to emails frequently from [Start Date] to [End Date]. Please feel free to reach me upon my return. If there is any emergency, you can contact [Alternate Contact Name] at [Contact Information]. Thank you, and see you soon! ”

37. Short Vacation Voicemail Script

Greetings from [Your Name] at [Company Name]. At the moment, I am unavailable in the office and cannot take your call between [Start Date] and [End Date]. Please leave me a message, and I will be happy to get back to you when I am back in the office. In case of an emergency please contact [Alternate Contact Name] [Contact Information]. Thank you!”

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What are the things to say in voicemail greetings?

There are various things to say in voicemail greetings. Here’s a more detailed explanation of each of the basic elements of a voicemail greeting:

1. Greeting

The most important thing that is to be considered while sending voicemails is greetings. You can also give a personal voicemail greeting. To do so, you can start by creating a message that is polite and in a friendly tone. 

For instance, Hello, Hi there, Good day!

Most professionals start with a greeting since it creates a warm and approachable atmosphere. Not to mention, it can make the caller feel comfortable leaving a message.

2. Identification

To make a perfect voicemail greeting, you should consider knowing your caller profile. By doing so, it lets them know they have reached the right person or company.

For instance, you should include, 

• “Good to see you here, [Your Name].”
• “This is [Your Name] at [Your Company].”
• “Thank you for calling [Your Name, Your Position], at [Your Company].”

3. Availability

Since the user tends to call only if there is an urgent matter, having to listen, and there is no agent available might frustrate them. So, to explain why you cannot take the call plays a crucial role.

But here are some of the points to explain:

• “I’m currently unavailable to take your call.”
• “I’m out of the office right now.”

Additionally, through this explanation, you can set the expectation that the call cannot be answered immediately. This also helps to reduce potential frustration.

4. Request for Information

Before making business voicemail greetings, you can gather the necessary details by requesting them. You can request the caller’s name and phone number. Since users might not update their profiles thoroughly, you can also provide a brief message or reason for the call.

For instance: 

• “I would appreciate it if you leave your name and phone number”
• “Kindly provide us with your name, contact info, and the reason for your call.”
• “Let me have your name and number and how I can assist you.”

Nevertheless, seeking specific information ensures you have all the details needed to address the caller’s needs efficiently when you return the call.

5. Assurance

Any callers can have peace of mind knowing that they will be informed when they can expect a callback. Through this, it helps manage the caller’s expectations and demonstrates your commitment to follow-up. So here is what you have to say, for instance: 

• “I will contact you as soon as possible.”
• “I will get back to you by the end of the day.”
• “You can expect a callback within 24 hours.”

6. Thank You

By saying thank you, it shows appreciation for the caller’s time and message. To express gratitude is courteous, and it leaves a positive impression on callers. For instance, you can include:

• “Thank you for your call.”
• “I appreciate your message.”
• “Thank you for reaching out.”

Common Mistakes to Avoid While Creating Voicemail Greeting

Many people, even professionals, tend to make common mistakes. So here are some of the mistakes to avoid while creating voicemail greetings. 

• Being Too Lengthy: For the callers, long voicemails can be quite annoying and bothersome for them. Remember not to make a lengthy introduction, but the best idea is to make your message as short as possible, preferably between 20-30 seconds.

• Lack of Professionalism: These include the use of slang, informal language, or a funny voicemail that may not be funny to everyone. This will only reduce your professionalism. So, it is crucial to maintain polite and professional language when drafting the response.

• Speaking Too Quickly: If you speak too fast, the callers might not be in a position to understand the message you are conveying. So, try to speak clearly and at a reasonable pace, also do not rush through the text.

• Providing Insufficient Information: To make voicemail messages, it is important for the callers to identify the person they are speaking with and know what the next course of action is. Please also provide your name and your company’s name if you own one and detailed instructions about which details you want to leave in the text.

• Not Updating Regularly: If your greeting provides information about dates/times. It is  better to include the updated date/time information from time to time. Through this callers can be assured.

• Omitting Key Details: Do not leave your audience hanging by not informing them when you will be able to return the call. For instance, instead of saying, ‘I will call you back,’ using, ‘I will call you back within the next 24 hours’ is better. Since it provides the other party with a clear expectation.

Tips for Crafting a Professional Voicemail Greeting for Any Business 

There are various tips and tricks for crafting professional voicemail greetings for business. Here are some of them:

• Clear Identification: You can clearly mention your name and the name of your business or department at the beginning of the greeting. By doing this, you can ensure that your callers know they’ve reached the right place.

• Polite Unavailability: Politely inform your callers that you’re currently unavailable to take their call. For example, using phrases like “I’m away from the phone” or “I’m unable to answer right now”

• Instruction for Callers: You can give a clear instructions for callers on what they should do next. For instance, prompting them to leave their name, number, and a brief message after the tone.

• Assurance of Response: Reassure your callers that their message is important to you and that you’ll contact them shortly.  Through this you can manage their expectations and provide reassurance to your clients.

• Conciseness and Professionalism: You should keep your greeting concise and avoid unnecessary details. Not to mention, this allows you to maintain a professional tone throughout, speaking clearly and confidently.

Final Words 

In order to captivate your callers, you must prepare an appropriate company voicemail greeting. In addition to projecting professionalism, a thoughtful voicemail message guarantees effective communication and improves the reputation of your company. A well-written and accurate script can make a big difference when creating a voicemail for your department, an after-hours message, or a general business greeting.

Are you prepared to move forward with your business messages? Don’t hang up on your callers. You can easily generate and manage professional voicemail greetings with KrispCall. Become a member now to enjoy smooth communication on every call.

Start using KrispCall right away to turn your voicemail greetings into an effective commercial tool!

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