Skip to content

Pre-Call Planning: A Complete Guide with Template & Example

Share:

Share:

Pre Call Planning A Complete Guide with Template & Example

Nowadays sales calls are important for businesses to achieve success, but navigating them can be challenging 😞. Many agents neglect to give sufficient time for effective preparation for their interaction with customers.

This may cause a downward 📉 graph in their sales. Therefore, pre-call planning is important as it helps the sales team to engage with potential buyers and 😀 close more deals. The pre-call planning helps agents to engage with customers, build rapport, and deal with potential objections. 

In this blog, you’ll learn what pre-call planning is, comprehend pre-call planning benefits, and steps for creating effective plans and examples and common mistakes to avoid during pre-call planning. 

🔑 KEY HIGHLIGHTS

  • Pre-call planning in sales provides you with a confidence boost, and time efficiency enhancement leads to improved results.
  • It improves the engagement and understanding of clients’ requirements, which leads to improved prospecting results.
  • Pre-call planning helps to improve confidence and ability to handle objections.
  • It offers a customized, strategic, and well-prepared approach to interaction with customers.

What is Pre-Call Planning? 

Pre-call planning is a process utilized by sales specialists to simply plan and interact with customers before contacting them. The process concerns collecting important information regarding the individuals and their organization before the call. 

What is Pre Call Planning

It provides an outline of resources, questions, and details for the call. It also helps you to focus on making the sale and engaging with the lead. Various sources can be used such as the company’s website, social media platforms, and industry publications to conduct this research.

What are the Benefits of Pre-Call Planning?

Pree call planning offers numerous advantages, such as direction, purpose, time efficiency enhancement, and ultimately leading to improved results. Some of the benefits of pre-call planning to help you enhance your business calling are:

Provides Direction and Purpose

Conversations should include a clear purpose and strategy, providing the conversation with direction and securing alignment between you and your customer. Pre-call planning helps sales professionals maintain focus, minimizing unnecessary pursuits. The purpose and strategy of a call are important in providing efficient and effective conversations.

Helps Boost Confidence

Pre-call planning helps to improve confidence by eliminating uncertainty via preparation. It also helps sales professionals to join conversations with confidence, the overall quality of the sales call, and ultimately improve their performance. Having the proper information at hand results both more comfortable and assured in a call experience.

Enhances Time Efficiency

Particularly in sales time is money. Pre-call planning helps sales professionals to optimize their time by delivering a structured framework for the call. Having a straightforward goal for the call can help you maintain concentration and cover all essential aspects, thereby reducing time spent on irrelevant discussions.

Yields Better Outcomes

Pre-call planning provides you with a competitive advantage in converting possible leads into faithful customers. Sales professionals are able to address individuals and customize your strategy to satisfy their needs by engaging in pre-call planning. You can improve their ability to lead calls toward a successful outcome by being well-prepared to bear pricing concerns.

Improves Relationships

Pre-call planning improves relationships with customers among sales professionals. It helps you to build trust and also improves overall performance. You can also build credibility and goodwill with potential customers, by demonstrating the necessary research. It potentially leads to lasting relationships even if they are not purchased instantly.

📙 Read: Sales Call Planning In Call Center

Steps for Creating Effective Pre-Call Planning

Here’s a step-by-step process to create a successful pre-call planning strategy👇:

1. Research Your Prospects

You should invest sufficient time in understanding what challenges your potential client is facing. You can understand your potential client’s company, challenges, decision-makers, competitors, and goals through research. This helps you understand how to effectively communicate the detailed values of your product or service.

2. Set Clear Goals for the Sales Call

Set clear goals for a sales call, such as setting a future meeting, resolving issues, or finalizing a deal. This helps sales professionals maintain concentration, manage all essential aspects, and steer the discussion toward the planned result. Focus and structure can improve the quality of discussions and improve prospect engagement.

3. Prepare Thoughtful Questions

Develop a list of thoughtful questions based on your research. You can create a series of open-ended questions based on your research to interact with the potential client and collect valuable information. It can lead you to a better understanding of the prospect’s needs and challenges by engaging with thoughtful questions.

4. Anticipate and Address Objections

First Identify potential concerns and create strategies to effectively address them during the call. Identify common objections you have reached, such as pricing concerns, contests, or product features. Sales professionals need to anticipate objections, prepare persuasive responses, and confidently handle objections during sales calls. It increases their success rate and builds stronger connections with prospects.

5. Analyze Competitors Prospect’s

It is essential to understand your competitors’ prospects. Examine your competitor’s products, services, pricing, and value to identify how your offering can place itself apart. You can utilize your competitor’s intelligence to create a customized pitch that highlights your special strengths and demonstrates them. This helps you to know how nicely you are prepared to fulfill your prospect’s needs.

Pre-Call Planning Worksheet Template

Here are pre-call planning worksheet templates.

Powered By EmbedPress

📙 Also read: Best Cold Calling Tips and Tricks

Pre-Call Planning Examples

Examples of templates to create a pre-call planning document for your sales team:

Research and Collect Information

Prospect: XYZ Corporation

Undersand prospect industry: Manufacturing.

Current challenges faced by the prospect: Implementing a new customer management (CRM) system.

Set Goals and Objectives 

Primary objective: Explain the advantages of executing a new CRM system and how XYZ Corporation can reap its benefits.

Secondary objective: Schedule a follow-up meeting to demonstrate the system

Prepare Questions and Topics

Questions to ask:

What are your present pain points with the current CRM system?

How do you visualize your ideal CRM system functioning?

What are your budget limitations for implementing a new system?

Topics to discuss:

Summary of the new CRM system and its features.

Examine the similar case companies that have successfully implemented the system.

Possible timeline for performance and integration.

Anticipate Objections and Prepare Responses

Anticipated objection: “We do not require a new one, we are already utilizing the CRM system”.

Prepared response: “I understand that you are already utilizing the CRM system in place, but our system provides advanced features that can improve your workflow and customer attention. Can I explain how exact pain points our system can handle?”

Prepare a Follow-up Plan

After the call send a follow-up email to summarize the key points discussed and any agreed-upon next steps.

Plan a follow-up meeting to explain the system and answer any additional queries the prospect may have.

What are the common mistakes to avoid during pre-call planning?

The common mistakes to avoid during pre-call planning, as emphasized in the given sources👇:

  • Over-Reliance on Scripts: You should avoid making a fixed script for sales calls. It may hinder the natural flow of conversation and limit flexibility and it may less engaged and effective relations with prospects.
  • Insufficient Research: If you fail to gather information regarding the potential client, their company, and industry trends. It may result in missing chances and weak communication. 
  • Lack of Personalization: You should invest sufficient time in comprehending the prospect’s personality. It can help to understand the communication and connection during the call.
  • Inadequate Objection Handling Preparation: If you are not ready for objections or fail to formulate brief persuasive rebuttals to address them, it can have a negative impact on the flow and success of the sales.
  • Limited Post-Call Analysis: Failing to analyze the dynamics, emotions, and results of the call after it ends can lead to missed chances for improving and refining sales strategies.
📙 Also read: What are VoIP Calling Cards

Take your Pre-call Planning to the Next Level with KrispCall

KrispCall is one of the best solutions to elevate your pre-call planning to new heights and optimize your communication strategies. With KrispCall’s comprehensive and advanced features, you no longer have to arrange meetings and scramble to gather relevant information. 

KrispCall features help you to take control of the scheduling process and give you access to a complete view of customer history that includes past purchases, interactions, complaints, and much more. This helps agents to know about prospects’ needs and preferences, ensuring that every call is precisely planned and executed for maximum impact. 

Whether you’re planning a quick catch-up with a colleague or coordinating a high-stakes conference call with clients, KrispCall simplifies the process, allowing you to focus on what matters most: meaningful communication.

Unlock the full potential of your communication strategy by scheduling a 30-minute demo with KrispCall today.

Conclusion

Pre-call planning is an essential part of the sales process as it establishes the groundwork for effective sales conversations. You can greatly improve the efficiency of your sales calls by dedicating time and energy to complete preparation. 

It offers a complete summary of the available resources, questions, and specifics for the call. It helps you to focus on closing the deal and interacting with the potential customer.

However, before pre-call planning, you have to thoroughly research your customer’s needs and preferences, set clear goals for the sales calls, and prepare thoughtful questions. This helps you to prepare for potential objections and help to deal with more calm behavior.  

Follow our newsletter !
Subscribe to our newsletter & stay updated for the latest news.
Dinesh Silwal Co-Founder KrispCall

Dinesh Silwal

Dinesh Silwal is the Co-Founder and Co-CEO of KrispCall. For the past few years, he has been advancing and innovating in the cloud telephony industry, using AI to enhance and improve telephony solutions, and driving KrispCall to the forefront of the field.

Dinesh Silwal

Dinesh Silwal

Dinesh Silwal is the Co-Founder and Co-CEO of KrispCall. For the past few years, he has been advancing and innovating in the cloud telephony industry, using AI to enhance and improve telephony solutions, and driving KrispCall to the forefront of the field.

Related Blogs