In today’s fast-paced business world carrying an extra phone just for a business purpose can be a 😞 hassle. Switching from one phone to another while managing contacts can create some confusion from time to time which may even lead to creating a negative image for your business.
But what if you could say bye to the extra phone 😀 and transform your existing cell phone into a fully functional business phone?
This article will be your all-in-one guide to converting your cell phone into a business powerhouse. Throughout this article, you will learn about the benefits of using your smartphone for business, the tools you may want to switch, and essential tips for keeping your work and personal life organized.
🔑KEY HIGHLIGHTS
- Easily turn your cell phone into a business phone by choosing the right provider, creating an account, and porting or choosing a new phone number.
- Converting a cell phone into a business phone cuts down the cost drastically.
- Improve your workflow, data management, and accessibility by converting your cell phone into a business phone.
- Before turning your cell phone into a business phone, consider your budget, business needs, and security.
Why turn your cell phone into a business phone: Major benefits
Throughout the decade, mobile phones have become a game changer not only for personal users but also for many business owners and their staff. Due to mobile phones’ freedom and benefits, most businesses are making full use of them.
Here are some of the benefits you can experience after turning your cell phone into a business phone: ⬇️
1. Cost efficiency
Equipping each employee with a dedicated smartphone can prove costly. Additional costs may surface to maintain it, but converting your cell phone to a business phone can cut down the cost drastically.
2. Flexibility & Accessibility
By turning your cell phone into a business phone, you can easily access all your business contacts. With a business phone on your cell phone, you are easily available to your clients or colleagues despite your location. This allows you to always be there for your clients and conduct any business call meeting with your team.
3. Device management
Having business and professional communication on one device can prove to be handy as it simplifies organization and smoothes workflow. By switching your cell phone to a business phone, you can easily access email, calls, messages, and business apps all from your phone, simplifying the process of going from one device to another.
4. Data accessibility
Keeping access to business-related data, documents, and communication within your cell phone can prove to be pretty handy. With all your data being available within your pocket you can remain updated and make quick decisions even while you’re on the move. This feature is especially advantageous for entrepreneurs and small business owners who must maintain constant connectivity.
5. Improved communication
Depending upon the service provider you will get access to collaboration tools like Slack or Microsoft Teams, which will play a vital role in facilitating communication and teamwork among employees. Utilize this feature and let the team work progress smoothly without any hassle.
6. Scalability
As your company expands, it becomes more convenient to meet your communication requirements by utilizing your mobile phone as a dedicated business phone. This allows you to effortlessly incorporate or remove business applications, enhance your phone plan, or introduce supplementary features without the inconvenience of handling separate devices.
How to turn your cell phone into a business phone?
By knowing the benefits you may be more than determined to change your cell phone into a business phone but to convert it into a business phone you should know some steps beforehand.
Here are some steps you must follow to convert your cell phone into a business phone: ⬇️
1. Choose a business phone provider
Choosing the right business phone provider is the first step. Due to how convenient it is to convert a cell phone into a business phone, the demand for it keeps on growing, and to match the demand, the number of providers has also been growing.
From a pool of service providers, choose the right one that offers you the best service for a reasonable price. Among all the providers, KrispCall offers all the features and functions you require at a budget-friendly price.
2. Create an account
After going back and forth with different service providers, analyze them to choose the best one, and create an account with them. Provide all the necessary documents mentioned by them and choose the right plan according to your business needs.
3. Port in your existing number, or choose a new number
Depending upon the service provider you may choose your business number in any one of two ways:
- Porting your existing number: Porting your existing number just basically means transferring your phone number from your old service provider to another. In this process, the number which you have used will remain the same but the only thing that will change is the service provider.
- Choosing a new number: You can also choose a completely new number for your business. Depending upon the service provider you can easily get access to the business number according to your location for an affordable price. Whether the number may be a toll-free number or a customized number for your specific business, you can easily get access to them with the right service provider.
4. Configure your settings
Now, on to the next step. After setting your number, you have to configure it for further use. During this process, you will be able to customize and adjust settings related to a specific phone number. This process includes steps such as assigning numbers to agents, setting voicemail and IVR, and more.
- Assigning Numbers to Agents: Based on the service provider, you can easily assign a unique extension to each agent. This will make it easier for your callers to reach specific agents by dialing the extension after the main business number.
- Voicemail Setting: A proper voicemail can create a good impression on clients and customers. So, setting up interactive greetings which include your name, and company name is sure to offer you a big boost.
- Interactive Voice Response (IVR): Configuring your business phone to the IVR setting offers you various benefits such as enhanced customer experience, increased efficiency, and improved scalability.
5. Start making and receiving calls
After the competition of configuring your number, you are all set to go. Download the service provider app and start making and receiving calls using your business number.
Things to consider before and after you turn your cell phone into a business phone
Turning your cell phone into a business phone can offer many advantages, but careful planning is essential. You should always be worried about the consequences before and after switching your cell phone to a business phone.
Things to consider before you turn your cell phone into a business phone
1. Budget
Budget is the backbone of any business, and adding a business line to your cell phone shouldn’t hamper it. Whether you run a startup or a large company, the budget that can be spent is limited. So, you must always be conscious of your budget and search for the right service provider who offers the right value for the cost.
2. Business Needs
Always evaluate your business communication needs. Consider major factors such as how many team members require phone access and whether the service provider offers the features your business requires before switching to a business phone.
3. Compatibility
Ensuring your cell phone is compatible with the service provider’s app is also one of the beneficial things that you should keep in mind. Check the app store or service provider’s website for supported devices and operating system lists.
4. Security
Security is essential no matter what field you are in, and the world of business is no exception. Business calls often involve sensitive information, so always choose the right service provider that offers security features like encryption and password protection.
5. Data Usage
Business calls and features like voicemail can consume a significant amount of data. So, make sure your mobile plans have enough data to handle the increased usage.
Things to consider after you turn your cell phone into a business phone
Even after successfully transforming your cell phone into a business phone, the journey doesn’t stop there. The next step is to utilize the features offered by the service provider to the fullest.
By choosing the right service provider, you will get access to analytics dashboards that will help you track metrics like call volume, average handle time, and call rates. Make full use of this dashboard to analyze valuable insights and point out areas that can be improved.
For example, high call volume during specific times might suggest staffing adjustments, while long handle times could indicate a need for additional training. By tracking and understanding call data, you can continuously refine your business phone strategy, ensuring smooth communication and customer experience.
Transform your cellphone into a business phone with KrispCall
By being familiar with all the benefits and features, you may consider switching your cell phone to a business phone. If your answer is YES, then let’s discuss KrispCall.
KrispCall is an on-demand virtual phone system for sales and business communication. It takes only seconds to purchase phone numbers from 100+ countries and talk to customers worldwide. KrispCall simplifies the process of setting up your business phone through its many unique features. You can easily set up your business phone by using your existing number or buying a new number.
KrispCall offers you many types of numbers such as toll-free, local, mobile, and national phone numbers. Even if you have an existing business number, you can easily port it to their cloud telephony platform and experience the difference.
KrispCall offers many features and solutions, such as Auto Dialer Software, Automatic Call Distribution, Call Center Software, and more, to make it easy for you to run your call center business.
👍 Book a free demo today and discover how KrispCall can revolutionize your business communication.
Conclusion
With meaningful planning and the right tools, your cell phone can be a business powerhouse that will help you save time and money.
Remember, you must choose a service provider that meets your specific needs and offers features that will level up your communication game. By tracking call data and monitoring usage, you can continuously refine your setup for optimal performance.
So say goodbye to your extra phone, embrace the convenience, and watch your business communication upgrade.
