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Best AI Outreach Tools for Emails and Calls

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best ai outreach tools for email and calls

Sales and marketing people know that outbound outreach without the right tools can be a severe grind sometimes. Calling and emailing endless prospects, following up on follow-ups that lead nowhere, and keeping track of it all across emails, CRM, and more can definitely be tiring😓. 

That’s where AI-powered outreach tools come in 😎. These advanced tools utilize artificial intelligence to do the heavy lifting and hard work, freeing you up to focus on actually speaking to clients.

In this blog, we’ll discuss the top AI outreach tools that can automate your outreach via emails and phone calls. We’ll also discuss their features, pros, cons, and pricing.

Let’s get into it!👇

🔑 KEY HIGHLIGHTS

  • AI outreach tools utilize artificial intelligence to automate repetitive outreach tasks like calling, emailing, and following up with prospects. 
  • Key capabilities of AI outreach tools include predictive analysis, personalized outreach at scale, automated workflows, call/conversation analysis, sales coaching, etc.
  • Choosing the right tool depends on factors such as AI capabilities, ease of use, integration ability, pricing/costs, and support availability.
  • AI tools can help improve sales performance, customer understanding, and engagement by personalizing communication using past customer data and sales patterns.
  • When used properly, AI outreach can grow businesses by organizing work, engaging customers better, and helping close more deals through improved communication.

What do you mean by AI Outreach Tools?

AI outreach tools are artificial intelligence tools that help sales and marketing teams connect efficiently with potential leads. By analyzing many online data sources, these systems can find sales opportunities hidden in your databases and websites. 

What is AI outreach tool

The tools use their AI features by analyzing past sales, website activity, and location details to pinpoint leads ready for an insightful email. Then, the algorithms get creative, testing thousands of email versions to send only the best messages. 

Of course, since they’re machines, these tools don’t have natural human selling skills. However, as they work with reps over time, their artificial abilities grow stronger. By seeing what works and doesn’t, they learn which pitches, visuals, or word choices customers respond to best. 

Bit by bit, they begin to copy the fine art of gaining attention long enough to spark real interest. Constantly evolving based on data, AI outreach tools improve weaknesses and craft just the right introduction guaranteed to make someone curious when it counts. Together, human personalization and adaptive technology ensure no sales lead slips through the cracks or deadline is forgotten. 

🔍 Check Out: What is Sales AI? Benefits, Tools, and Strategies

13 Best AI Outreach Tools for Emails & Calls in 2024

The market is filled with options for AI outreach tools. However, choosing the best tool depends on your business organization’s needs and goals. Thus, we have picked out the 13 best AI outreach tools based on the following criteria:

  • Modern features
  • Customer reviews and testimonials 
  • Business-oriented solutions
  • Integration capabilities
ProviderPricingKey FeaturesSupport
Gong.io$39 per month for a paid membershipPersonalized coaching, conversation patterns analytics, insights into customer opinions Calls
KlentyStarts at $25 per monthEasy CRM integration, real-time monitoring, full customer supportEmails
HelpWiseStarts at $12 per user each monthShared inboxes, tracking and scheduling emails, automated rules, CRM integrationEmails
CopperStarts at $39 each month per userPredictive analysis, document handling, email connectionCalls and Emails
Enthu.aiStarts at $59 each month per userAnalyzing conversations, changeable metrics, linking with email and call systems Calls and Emails
ClioStarts at $39 per person each monthTime tracking, document management, email integrationEmails
SendPulsePricing starts at $8 per month
Personalized emails using AI, automated emails, A/B testing
Emails
Reply.ioPricing starts at $49 per person each monthAI email templates, optimizing email performance, automated response emailsCalls and Emails
MixmaxStarts at $29 per user/monthAI compose, AI-suggested send times, sequence automationEmails
ClariStarts at $60 per user/monthReal-time call analysis, deal discovery, guidance, CRM integrationsCalls and Emails
JiminnyStarts at $60 per user/monthEmail auto-replies, intent analysis, real-time voice analyticsCalls
KizenStarts at $75 per user/monthPredictive analysis, personalized customer journeys, automated workflowsCalls 
ConvinNot availableAI-powered call analytics, sales call coaching, competitive intelligence, Calls 
📖 Also Read: Best AI Productivity Tools

1. Jiminny

Jiminny does more than improve individual phone calls—it really changes how companies understand their customers. By studying the ways customers talk, companies can learn things they didn’t notice before. It’s about satisfying customers right now and finding out what they really want and prefer, even if they don’t say it directly.

Jiminny best AI outreach tools for email and Calls

Knowing customers this well means businesses can create better, customized contact plans. Instead of one plan for everyone, they can create different plans for different needs with Jiminny.

✨ Features

  • Analyze voices in real-time
  • Record and playback calls
  • Analyze sentiments
  • Integrate with CRMs

✅ Pros

  • Provides deeper insights into customers beyond what is directly stated.
  • Enables more personalized outreach strategies tailored to individual customer needs.
  • Integrates directly with CRM systems for a streamlined workflow.

❎ Cons

  • Customers may have privacy/data concerns about voice analytics capabilities.
  • Effectiveness depends on accurate analysis and interpretation of voice data.
  • Additional costs for implementing recommended outreach strategies.

💰 Pricing

Plans start at $60 per user per month.

2. Kizen

Kizen changes how AI is used with phone scripts. It adjusts the scripts in real time based on where the call goes. So, as the conversation changes, the script does, too, to keep the responses and suggestions helpful for what the customer needs right then.

Kizen Best AI Outreach Tools for Emails and Calls

This customized approach really improves the customer’s experience. Instead of generic answers, customers feel part of a personal chat that addresses their unique situation.

✨ Features

  • Customized scripts
  • Automatic workflows
  • Personalized customer experiences
  • Connecting with different sources of info

✅ Pros

  • Improves customer experience through personalized responses.
  • Agents stay engaged through adaptive scripts.
  • May increase conversion rates by keeping interactions relevant.

❎ Cons

  • The subscription model requires ongoing costs.
  • Dependent on accurate analysis of conversation context.
  • Change management needed to adopt a new approach.

💰 Pricing

Plans start at $75 per user each month.

3. Convin

It’s important to always improve at making cold calls. Convin uses AI to listen to calls and give feedback on how well workers are doing. This helps improve skills and make calls with customers go more smoothly over time.

convin Best AI Outreach Tools for Emails and Calls

What makes Convin special is that it gives useful advice instead of vague tips. The AI looks at many parts of a call—like voice, speed, what’s said, and customer answers—to give exact ideas for coaching and training.

✨ Features

  • AI call listening
  • Sales coaching
  • Researching competition
  • Easy-to-change dashboards

✅ Pros

  • Provides specific feedback to improve skills.
  • Identifies effective strategies and language.
  • Supports continuous optimization of approach.

❎ Cons

  • Requires regularly recording and analyzing calls.
  • Dependence on quality of AI analysis.
  • May be seen as monitoring staff performance.

💰 Pricing

Contact their sales team for pricing. 

4. Reply.io

Reply.io is an AI-powered tool that helps sales teams find new potential customers, contact them in different ways using AI, and get new business from many people simultaneously while keeping each interaction personal.

Replay Best AI Outreach Tools for Emails and Calls

It shows prospective customers and who they know as well. Using advanced AI, Reply does tedious email work with ease, such as making lists of potential customers from its customer database with over 140 million contacts and writing individual emails with AI to set up meetings through the site. This makes the whole sales process easier and saves up to 40% of a sales team’s time.

✨ Features

  • AI email templates
  • Optimizing email performance
  • Sorting emails by purpose
  • Automated response emails

✅ Pros

  • Saves time on repetitive tasks.
  • Provides personalized at scale.
  • Automates follow-up and tracking.

❎ Cons

  • Poor management of multiple accounts/users.
  • High learning curve.
  • Unreliable customer support.

💰 Pricing

Pricing starts at $49 per person each month.

5. Mixmax

Mixmax is a sales tool that uses AI to make it easier to contact potential customers. It helps salespeople write and improve personalized emails in their contact plans and schedule emails for the perfect time.

Mixmax Best AI Outreach Tools for Emails and Calls

Mixmax makes contacting efficient while keeping it personal. It schedules follow-ups based on what recipients do, making sure to contact them at the right time. With easy-to-use AI, Mixmax picks the best send times and customizes messages to increase the chances of emails being read.

✨ Features

  • AI Compose
  • AI-suggested send times
  • One-click templates
  • Automatic contact plans

✅ Pros

  • Personalized outreach at scale.
  • Higher response rates.
  • Automates repetitive tasks.

❎ Cons

  • Technical glitches and slow performance.
  • Complex setup and confusing navigation.
  • Limitation in reporting and analytics capabilities.

💰 Pricing

Pricing starts at $29 per user monthly if you pay for a year.

6. SendPulse

SendPulse uses AI to provide deep insights into how well your email works. It tracks who opens emails, who clicks links, and more, giving ideas on how to change things for better results. This tool helps you know what works, what doesn’t, and why so you can make emails more effective.

SendePlus Best AI Outreach Tools for Emails and Calls

SendPulse uses artificial intelligence to study the numbers and explain them clearly and helpfully. It offers specific suggestions to tweak your email strategies to improve outcomes. The suggestions are customized based on unique trends and details from your campaigns, allowing minor fixes to boost significantly how well they do.

✨ Features

  • Personalized emails using AI 
  • Automated emails
  • A/B testing
  • Building sign-up forms

✅ Pros

  • Targeted suggestions based on data.
  • Improves engagement and response.
  • Personalizes outreach over time.

❎ Cons

  • Limitation in subscriber number.
  • Lack of right-to-left text support.
  • Could use more customizable design tools.

💰 Pricing

A free plan is available; pricing starts at $8 per month.

7. Clio

Getting your email list organized is essential to sending emails and getting engagement. Clio learns and corrects your email list using AI, leaving out inactive or outdated addresses. This will increase the performance level of the emails by reducing spam risk and delivering messages to the intended audience only.

Clio Best AI Outreach Tools for Emails and Calls

Clio directs users’ activities, hence pushing up figures like the number of open emails and click links. High engagement will tell email service providers that people like your emails and may increase your chances of not landing in spam.

✨ Features 

  • Case management
  • Time tracking
  • Document management
  • Email integration

✅ Pros

  • Focuses outreach on engaged recipients.
  • Improves email delivery and response rates.
  • Reduces spam risk over time.

❎ Cons

  • Unreliable document automation.
  • Inefficient billing.
  • Limited reporting capabilities.

💰 Pricing

Pricing starts at $39 per person each month.

8. Enthu.ai

One of the major problems with email promotion is that filter systems filter emails as spam. Enthu.ai directly solves this problem by using AI tools to raise the chance of your emails being delivered. It will give examples of spam signs and tips on how to fix most of them. Thus, you ensure that your topic reaches inboxes and not spam folders.

Enthu Ai Best AI Outreach Tools for Emails and Calls

Unlike others, Enthu.ai provides personalized assistance throughout the email course and unique support for each email advertising campaign. Based on this review, the AI system makes recommendations such as altering content, adjusting the daily email volume to be subscribed, redesigning emails, or changing the style.

✨ Features

  • Analyzing conversations
  • Automatic report cards
  • Changeable metrics
  • Linking with email and call systems 

✅ Pros

  • Improves email delivery rates.
  • Increases the number of people who interact with emails.
  • Provides customized help for each campaign.

❎ Cons

  • Limited customization options.
  • Lack of detailed documentation.
  • Slow technical support response time.

💰 Pricing 

Starts at $59 each month per user.

9. Copper

Copper enhances CRM systems by adding the ability to personalize outreach to customers using predictive AI. This tool assists firms in receiving clearer information about their customers, particularly allowing them to personalize their interactions, thereby increasing their sales closing rate. 

Copper Best AI Outreach Tools for Emails and Calls

Businesses can tailor their marketing and sales messages to be more personal and heighten client engagement. For example, predictive analysis could suggest the best time to contact someone or specific products or services they are more likely to buy based on their past actions and experiences.

✨ Features 

  • Predictive analysis
  • Time tracking
  • Document handling
  • Email connection

✅ Pros

  • Improves understanding of customers.
  • Allows customized interactions.
  • Increases involvement and sales.

❎ Cons

  • Large sidebar.
  • Limited import function.
  • Lack of integration with other software.

💰 Pricing 

Starts at $39 each month per user.

10. HelpWise

HelpWise takes a unique approach by providing an all-in-one email and cold-calling program. This holistic channel approach makes communicating for businesses more accessible and ensures customers are well reached by providing an immaculate experience for everyone.

help wise Best AI Outreach Tools for Emails and Calls

This personalization, in turn, translates into making customers feel understood and valued, resulting in increased involvement rates and increased sales in the long run. Each conversation considers past discussions, regardless of the way of contact, ensuring the conversations are always related to customers and are cohesive.

✨ Features 

  • Shared inboxes for email, text messages, and social media
  • Tracking and scheduling emails
  • Automated rules
  • CRM integration

✅ Pros

  • Unified platform simplifies communication.
  • Provides seamless experience for customers.
  • Increases engagement and conversion.

❎ Cons

  • Limited chat support.
  • Inaccurate team performance reports.
  • Delayed support response time.

💰 Pricing 

Starts at $12 per user each month.

11. Clari

Clari relies on AI to conduct A/B testing independently, which provides quick inputs to optimize messages and tactics. This tool is the base other marketing teams use to analyze what works and what doesn’t through proper data collection and analysis.

Clari Best AI Outreach Tools for Emails and Calls

Previously, A/B testing meant creating different versions of a campaign to see which one holds more ground for each measured item. Wingman changes this by using AI to produce and test variations in real time, helping speed up the testing and reduce the work involved.

✨ Features 

  • Real-time call analysis
  • Automatic note-taking
  • Deal Intelligence
  • Connecting to CRM software

✅ Pros

  • Automates A/B testing process.
  • Provides rapid insights and iteration.
  • It makes outreach more responsive and effective.

❎ Cons

  • Complex features.
  • User interface issues.
  • Integration challenges.

💰 Pricing

Starts at $60 per user each month.

12. Klenty

Klenty is known as a top sales outreach tool that gets good results for growing sales teams looking to improve their outbound and inbound sales. The tool works smoothly to organize outreach efforts by creating personalized emails and follow-ups automatically when given a list of potential customers.

Klenty Best AI Outreach Tools for Emails and Calls

Klenty makes it easy to target the right people for your sales efforts. You can upload lists of potential customers, including their email addresses, company names, and other details. Klenty will then automatically personalize any email templates you create by filling in each recipient’s specific information. This slight personal touch can make your outreach emails seem more personalized and relevant, which increases open and response rates.

✨ Features 

  • Easy connection to CRM systems
  • Built-in library of templates
  • Real-time monitoring
  • Full customer support

✅ Pros

  • Automates personalized outreach.
  • Streamlines email campaigns.
  • Provides real-time tracking.

❎ Cons

  • High learning curve.
  • Requires consistent data inputs.
  • Only email/follow-up functionality.

💰 Pricing

Starts at $25 per month.

13. Gong.io

Gong.io uses AI to analyze sales conversations. It records calls and meetings to help improve sales strategies. The AI studies how people talk to find what works best. It then gives custom coaching tips based on real customer interactions, helping sales teams improve their jobs.

Gong io Best AI Outreach Tools for Emails and Calls

Connecting it to CRM programs ensures thorough analysis and smooth teamwork. Gong.io allows salespeople to enhance their communication, which boosts their sales and increases company profits.

✨ Features

  • Records and analyzes sales calls and meetings 
  • Uses AI to analyze conversational patterns
  • Provides personalized coaching recommendations
  • Offers insights into customer opinions 

✅ Pros

  • Provides data-driven sales coaching.
  • Improves sales performance and productivity.
  • Enhances customer understanding.
  • Integrates with existing systems.

❎ Cons

  • Inaccurate call transcription.
  • Reliant on data quality.
  • More expensive than others.

💰 Pricing 

$39 per month for a paid membership.

🔍 Check Out: What is Sales AI? Benefits, Tools, and Strategies

What are the factors to consider while choosing an AI Outreach tool for emails and calls?

Although AI Outreach tools come with many different features, companies should check the following before considering choosing a tool for their business:

  • AI Capabilities: When choosing a tool, first look at how artificially intelligent it is. Check the natural language processing and predictive analysis abilities. You want a tool that can really understand what’s said on calls and in emails.
  • Integration: Integration is another important thing to evaluate. Look at how well the tool connects and shares data with apps you already use daily, such as your CRM. Smooth integration across systems is important.
  • Ease of Use: Usability is also significant. How intuitive is the interface? You need something your whole team will adopt and not find frustratingly complex. It should be user-friendly.
  • Support: Consider the quality of support as well. Will the vendor be there to help if issues come up? Reliable support is reassuring when choosing a tool.
  • Costs: Do the math on the total cost of ownership over time, not just startup fees. Will monthly or annual bills become too expensive in the long term? Budget is a factor.
💡 You may also like: Best CRM Software Examples and Their Use Cases

Conclusion

AI and outbound communication are great matches for companies aiming to improve communication. These tools, such as Jiminny, Clari, Klenty, and Gong.io, can personalize your emails and help you practice what to say on the phone. 

With these AI apps used for communication with customers, not only will your work be organized, but you will also see good engagement and deal closure. Therefore, explore these platforms, try them, and discover the most suitable ones for your business. If you use AI tools that are suited to you, they can help you communicate with people effectively, and your business will grow even better.

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Dinesh Silwal

Dinesh Silwal is the Co-Founder and Co-CEO of KrispCall. For the past few years, he has been advancing and innovating in the cloud telephony industry, using AI to enhance and improve telephony solutions, and driving KrispCall to the forefront of the field.

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