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What Is SaaS Sales? Everything You Need To Know



What Is SaaS Sales-Everything You Need To Know

Have you ever used Dropbox, Zoom, or Spotify? 🤔 If so, you have experienced the convenience of SaaS (Software as a Service) products. But you might be curious about how these web-based applications are sold.

Selling this on-demand software requires a unique approach compared to traditional models. If you want to learn how to succeed in SaaS sales, you’re in the right place. 👍

➡️ This guide covers everything you need to know, from core concepts and the subscription-based business model to specific sales techniques and strategies that lead to success in SaaS sales. 


  • SaaS sales is the process of selling web-based software that is readily accessible via the internet through a subscription model. 
  • SaaS selling basics include the SaaS sales process, SaaS sales cycle, and SaaS sales model. 
  • The strategy of SaaS sales strategy includes identifying your target audience, setting qualification criteria, creating a sales playbook, and more. 
  • The common KPIs applied in SaaS sales are monthly recurring revenue, customer churn rate, conversion rates, customer acquisition cost, and sales productivity.

What is SaaS Sales?

SaaS sales is the process of selling web-based software (Software as a Service) that allows customers to access applications through a website.  

In this model, customers subscribe to software applications hosted online rather than purchasing and installing them on their computers. Then, SaaS sales representatives guide clients on how to use the software and how it can help solve their problems. 

They build strong, long-term relationships with their customers, offer ongoing support, and make sure clients are happy. This helps encourage customers to renew their subscriptions and buy more services.

For example, Salesforce and Microsoft provide company and individual tools like CRM tools, Productivity Suite, etc., as a SaaS, where users can work with efficient tools without needing expensive IT hardware and software. 

📙 Check this out: Best CRM Software for SaaS Companies

How is SaaS different from other types of sales?

Selling SaaS is different from other types of sales because you can’t deliver the product right after making a sale. The software must be supported and customized to fit the customer’s needs. SaaS sales teams must build long-lasting customer relationships to keep selling their product.

The cycle of SaaS sales would take longer as the lead generation tool could be expensive, and more people in an organization might be involved in decision-making. You must also hire Sales Development Reps and Business Development Managers for SaaS to increase the number of deals. 

SDRs make outbound sales calls and determine prospective customers, whereas BDMs show the product’s capabilities and finalize contracts. They will need to understand how the software behaves to illustrate and explain the product’s functions during the sales pitch. The typical goal of a SaaS sales team is to manage qualified leads and convert them into paying customers to increase revenue for the business.

SaaS Selling Basics

SaaS selling involves marketing and selling software applications hosted in the cloud and provided to customers on a subscription basis. 

Base your SaaS sales process on your Ideal Customer Profile (ICP) data. The more you understand about the total addressable market, the better you can sell to them.

Here is a breakdown of how to sell SaaS:

SaaS Sales Process

The SaaS sales process is a strategic approach to converting potential customers into paying clients. It involves a series of stages that help build trust and demonstrate value. By following a structured sales process, SaaS businesses can increase their chances of closing deals and driving revenue growth.

SaaS Sales Process:

  • Prospecting: Identify potential customers who need your solution through research, social media, or referrals, and qualify them based on their fit, interest, and buying authority.
  • Qualification: Assess whether the lead is a good fit based on their requirements, budget, and decision-making process, and determine their pain points and goals.
  • Demo/Presentation: Showcase how your product solves their problems and meets their needs through a demo or presentation, highlighting the key features and benefits. 
  • Trial/Proof of Concept: Allow the lead to test your product and ensure it fits their requirements, providing a risk-free opportunity to experience the solution. 
  • Proposal: Outline pricing, terms, and conditions in a proposal tailored to the lead’s needs, highlighting the value proposition and ROI. 
  • Closing: Finalize the agreement and sale, ensuring a smooth onboarding process and setting the stage for long-term customer success. 
  • Onboarding: Provide a seamless onboarding experience, ensuring the customer is set up for success and receives the necessary support and training.

SaaS Sales Cycle 

The SaaS sales cycle refers to the duration of time it takes to complete the sales process, from initial contact to closing the deal, and is a critical metric for SaaS businesses to measure and optimize.

  • Definition: The SaaS sales cycle is the length of time between the first point of contact with a potential customer and the point they commit to doing business with your company. 
  • Stages of the Sales Cycle: The sales cycle typically includes stages such as prospecting, qualification, demo/presentation, trial/proof of concept, proposal, and closing. 
  • Factors Affecting Cycle Length: The type of products being sold, the client base, the selling methods used, and the complexity of the sale can all impact the sales cycle length.
  • Average Sales Cycle Length: The average sales cycle length varies by industry but typically ranges from 30 to 90 days for SaaS businesses.
  • Goal: Reduce the sales cycle length to enhance efficiency, revenue, and customer satisfaction while also improving the overall customer experience. 

SaaS Sales Model 

The SaaS sales model revolves around recurring revenue generated through subscriptions rather than one-time upfront purchases common in traditional software sales. Here’s a breakdown:

  • Subscription-Based: Customers pay a recurring fee (monthly, annually, etc.) to access the SaaS product. This creates a predictable revenue stream for the company and fosters long-term customer relationships for the sales team.
  • Focus on Value Delivery: Since customers can cancel their subscription at any time, the emphasis is on continuously demonstrating the value proposition of the SaaS product. Sales teams need to prove the ongoing ROI (Return on Investment) to ensure customer retention.
  • Shorter Sales Cycles: Compared to traditional software with lengthy implementation processes, SaaS products often have shorter sales cycles due to their cloud-based nature and readily available features.
  • Focus on Customer Success: The sale doesn’t end with the initial sign-up. SaaS companies invest heavily in customer success teams to ensure ongoing user adoption, satisfaction, and potential upsell or account expansion opportunities.
😀 You May Also Like: Top 10 Best SaaS Affiliate Programs That Offer High Commissions 

SaaS Sales Strategy

A SaaS sales strategy involves a customer-centric approach that leverages data-driven insights to identify, engage, and convert high-quality leads into loyal customers. By aligning sales efforts with the customer’s buying journey, SaaS businesses can drive revenue growth, improve customer satisfaction, and increase retention rates.

1. Choose a Sales Model

First and foremost, you need to choose a sales model for your business. A sales model defines how a product would be offered to the customers. 

There are three main sales models for SaaS businesses: 

  1. Transactional Sales Model: In this model, you sell your product and service in a one-time deal with little or no direct contact with an actual person. Some examples of this are online stores or e-shops. 
  1. Customer Self-Service Model: This model enables the customers to subscribe and use your product without the element of contact with a human being. Some examples include offering a trial version of an application, or an application that is partly functional for free. 
  1. Enterprise Sales Model: This model entails marketing and selling your product directly to commercial establishments such as companies with the help of a direct sales team and probably a specific solution. 

2. Identify Your Target Audience

The development of a sales strategy requires detailed knowledge of the target audience. This entails the development of buyer personas, which are fictional characters that depict the clients that a business wants to attract. 

A buyer persona should include the following:

  • Demographics: User’s age, title, field of activity, company, and others. 
  • Goals and challenges: What do they want, and what opposition do they have? 
  • Pain points: What concrete concerns do they have on the job? 
  • Behavior patterns: The point here is to understand how they make purchase decisions that best suit their needs and those of their customers. 

Once you know your target, write a value statement that describes how your software would benefit the buyer’s personality. A value proposition should include:

  • Target audience: In what capacity do you serve? 
  • Problem: What is their problem? 
  • Solution: How does your software meet the needs of your identified target market? 
  • Value: What can they gain, achieve, receive, or get in return from using your software? 

3. Set Qualification Criteria

In SaaS sales, not every lead is a good fit. Qualifying leads early saves time and resources, letting you focus on those more likely to become paying customers. 

Here’s why setting qualification criteria is important for a successful SaaS sales strategy:

  • Prioritize High-Value Leads: Clear criteria help you find potential customers who match your product’s features, pricing, and target audience, increasing the chances of closing the deal.
  • Streamline Sales Process: Knowing your ideal customer lets you tailor your sales approach, eliminating wasted time on unqualified leads and creating targeted messaging that resonates with the right prospects.
  • Improved Resource Allocation: Focusing on qualified leads lets you use your sales resources more effectively, investing more time in nurturing promising leads and building long-term relationships with high-value customers.

Key factors for qualification criteria:

  • Industry: Does the prospect’s business align with your product’s design?
  • Company Size: Is the prospect’s company size within your target market (small, medium, or large)?
  • Budget: Can the prospect afford your SaaS solution?
  • Pain Points: Does the prospect have problems that your product can solve?
  • Decision-Making Authority: Are you talking to the right decision-maker in the prospect’s organization?

By setting clear qualification criteria, you create a more efficient and targeted sales process, focusing on leads that are more likely to convert into successful, long-term customers.

 4. Create a Sales Playbook 

A sales playbook is a guide that depicts the sales process, such as the type of emails to send, scripts for calls, and techniques for closing a deal. This makes your sales team standardized and increases their efficiency, closing more sales deals. 

A sales playbook should include: 

  • Email templates: Templates of emails appropriate for various periods of the sales lifecycle. 
  • Call scripts: Selling scripts that are so prepared before the actual call is made.
  • Closing techniques: Prospective of doing business deals.
  • Industry insights: Data regarding the confronting industry and its propensity.

5. Goals for Sales Reps 

Setting clear goals in the world of SaaS sales is essential. Unlike traditional software sales with one-time purchases, SaaS thrives on long-term customer relationships and ongoing value delivery. 

Here’s a breakdown of key goals for SaaS sales reps to achieve success:

  • Volume quotas: Make a fixed amount of sales within a given period of time 
  • Profit quotas: Make a given level or achieve a given rate of turnover within a given period. 
  • Activity goals: Complete a certain number of tasks through phone or mail communication and participate in a set number of conferences or meetings.

SaaS sales reps play a vital role in driving sustainable growth for their companies by focusing on recurring revenue, customer success, and continuous improvement. It’s a marathon, not a sprint, so stay focused, adapt to the dynamic market, and keep exceeding customer expectations.

6. Customer Support Program 

Providing exceptional customer support is important to ensure that your customers are happy. This helps you to make more sales and also increases your customer retention rate. Besides that, customers also become your brand advocate recommending your products to others. 

Therefore, it’s essential to offer excellent service. For this, you need to set up a support program that includes:

  • Support channels: Telephone, email, live chat, or any other means that the customer may use to get in touch with the support services. 
  • Knowledge base: A reference library of your product and the forms of issues that can confront it. 
  • Ticketing system: Customer relation complaint tracking and management system. 
  • Customer feedback: A methodology for gathering and responding to the views of the consumers.                                                

7. Track Sales Performance

It’s essential to track key sales metrics to discover whether your business revenue is growing or declining. Also, tracking your sales performance helps you to identify key areas for improvement.

Here are some of the key metrics to track: 

  • Average deal size: The average of the total revenues realized for all the customers. 
  • Sales cycle length: Followed by the time taken in closing the deals It is widely known that business organizations take time in order to close deals. 
  • Customer lifetime value: It is the measure of the sum total of revenues that a customer brings or is expected to bring to the business throughout his or her lifetime association with it. 
📖 Read: Why the SaaS Partner Programs are the Best Choice for High Commissions

How to Sell SaaS (Software-as-a-Service)?

Selling SaaS can be quite different because customers purchase a service that a web-based application offers. It takes a longer time to buy SaaS products and services; hence, the many options available in the market influence their decision. 

Here are 6 effective SaaS selling techniques to help you or your sales reps sell your SaaS products: 

1. Strategic Trial Periods

Customers want to try your product before deciding if it’s right for them. Offer a free trial, usually 14 days, to let them test it out. This helps them see if your product is convenient, user-friendly, and has the features they need. If they find it suitable for their business, they are more likely to buy your software.

2. Stay in Touch During the Trial

During the trial period, ensure that remote communication with your prospects is established to get their feedback and keep them in touch. This SaaS selling technique also allows you to learn about their usage and behavior patterns that can assist you in telling if they’ll buy. 

3. Provide Valuable Demos 

You need to make your demo as informative as possible, so a good demo should tell prospects about the utility of the product without flooding them with lots of information. Closely study the buyer’s needs and then display some instances of how the software will benefit them. 

This SaaS selling technique assists the prospects in the ideas that are associated with their business and how your product can help them. 

4. Leverage Annual Plans 

For the benefit of the customers, it can be suggested that apart from the monthly subscription, consider annual subscriptions with discounted prices. This selling technique of SaaS helps to gather more funds initially and can also enhance the customer satisfaction level. 

5. Cross-selling and upselling to existing clients 

One of the most effective strategies in making use of this particular SaaS selling strategy is that of upselling and cross-selling to the firm’s established client. This involves the use of extra attributes, amounts of capacity, or services that yield even higher value for clients. 

6. Gather Feedback

Throughout the sales process, actively gather feedback from potential and existing customers. Conduct surveys, schedule demo follow-up calls, or request written testimonials. This feedback provides valuable insights into their pain points, buying journey experience, and perceived value of your SaaS product. 

How to Track your SaaS Sales Metrics?

As a SaaS business, tracking sales metrics is crucial to understanding your sales performance, identifying areas for improvement, and making data-driven decisions. By monitoring key metrics, you can optimize your sales strategy, improve conversion rates, and drive revenue growth.

Here are key metrics that you need to track:

1. Conversion Rates 

Most SaaS companies track their conversion rates, as the number represents the efficiency of your sales funnel. There are three key conversion rates to track: trial-to-paid conversion rate, demo-to-trial conversion rate, and lead-to-demo conversion rate. Analyzing these rates allows you to define adverse sales funnel stages where the conversion rate needs to be increased to optimize the related processes. 

2. Customer Acquisition Cost (CAC) 

Customer Acquisition Cost (CAC) is a crucial metric in SaaS sales, reflecting the total cost associated with acquiring a new customer. It helps you understand the efficiency of your marketing and sales efforts. By tracking CAC, you can optimize your marketing and sales strategies to ensure a healthy balance between customer acquisition and profitability.  

❄️Related: Customer Acquisition Strategy: 10 Tips to Acquire New Customers

3. Sales Productivity 

By analyzing productivity KPIs, you can determine if your sales activities are efficient. Monitoring and measuring the actual productivity of the sales representatives and the productivity of the entire sales team is useful in order to find out the right things to change. 

4. Customer Churn Rate 

Customer churn rate is the rate at which the customer terminates the relationship with the organization in a given period. Measuring the churn rate gives insight into the level of customer satisfaction and the extent to which customers are dissatisfied, allowing the required areas to be tracked. 

5. Monthly Recurring Revenue (MRR) 

Monthly Recurring Revenue (MRR) is crucial for SaaS businesses as it reflects the steady monthly income from customer subscriptions. Monitoring MRR helps you understand revenue growth, spot trends, and make smart choices in sales, marketing, and product development. It’s a key metric for assessing the health and trajectory of your business.

Challenges of SaaS Selling

Here are some challenges that SaaS salespeople often face:

  • Smaller Lead Pool: Industry-specific SaaS providers often face a limited pool of leads. To grow, focus on scaling with existing customers and expanding into similar niche markets where your SaaS tools are relevant.
  • Reaching the Wrong Target Audience: SaaS buyers involve a complex buying committee. Engage in one-on-one conversations to understand their needs and map your solutions accordingly to target the right decision-makers.
  • Lack of Compelling Content: Provide educational content like case studies, white papers, and how-to videos throughout the buyer’s journey. Develop a content library that adds value and guides buyers toward a purchase decision.
  • Resistance to Change: Enterprises may hesitate to switch from existing systems. Engage end-users as advocates and demonstrate the benefits of your SaaS solution to key decision-makers.
  • Driving Adoption and Retention: Success doesn’t end with a sale. Foster customer-centricity, offer ongoing support and training and monitor usage to ensure customers are satisfied and continue to adopt your SaaS solution.
📑 Check: Sales Promotion: Types, Examples, Tips & Strategies


The world of SaaS sales is an exciting and ever-evolving landscape. It’s a realm where innovative solutions meet customer needs, and recurring revenue fuels sustainable growth. By understanding the core concepts, mastering the unique sales strategies, and embracing the challenges, you’re well-equipped to thrive in this dynamic field.

Remember, successful SaaS sales aren’t just about closing deals – it’s about building long-term customer relationships. It’s about becoming a trusted partner, delivering ongoing value, and fostering a win-win situation for both your company and your customers.


What is the average SaaS sales rep’s salary?

The Average SaaS sales reps with no prior experience could earn anything ranging from $50,000 to $70,000 per annum although a more experienced SaaS sales rep or a SaaS sales manager may earn more than $ 100,000 a year in addition to bonuses and commissions.

How long does a sales cycle last?

The length of the SaaS sales cycle varies with annual contract value (ACV). While the average cycle is 84 days, smaller deals (under $5,000) close in around 40 days, and larger deals (over $100,000) take around 170 days, or nearly six months.

What is a SaaS sales funnel?

A SaaS sales funnel represents the stages that a potential customer goes through, from initial awareness of the product to becoming a paying customer. Typical stages include:

  • Lead Generation: Attracting potential customers through marketing efforts.
  • Lead Qualification: Determining which leads are most likely to convert into customers based on budget, need, and authority criteria.
  • Product Demo/Trial: Giving prospects an opportunity to experience the product.
  • Proposal/Negotiation: Discussing pricing and terms.
  • Closing: Finalize the sale and convert the prospect into a customer.
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Dinesh Silwal

Dinesh Silwal is the Co-Founder and Co-CEO of KrispCall. For the past few years, he has been advancing and innovating in the cloud telephony industry, using AI to enhance and improve telephony solutions, and driving KrispCall to the forefront of the field.

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