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21 Best HRIS Software for SMEs in 2024



Best HRIS software for SMEs

Managing a growing workforce, ensuring compliance with complex regulations, and fostering a positive employee experience can be a challenging task for HR. 

But, with the HRIS or human resource information system software, HR can effectively manage their tasks. This software acts as a centralized hub for all your HR data and processes. By leveraging an HRIS, SMEs can unlock a multitude of benefits.

However, choosing the best one for your business is crucial. You might get confused about which one is suitable for your business as a number of HRIS software are available in the market. 

Don’t worry, we will guide you through the best HRIS software for SMEs. We will also compare the best HRIS systems list in terms of pricing, features, pros, and cons and help you choose the right one.


  • Some of the best HRIS software that most businesses prefer include Gusto, Rippling, BambooHR, and
  • An HRIS, or Human Resources Information System, is software that helps businesses manage HR tasks.
  • Utilizing HRIS software for your business provides numerous benefits such as real-time information access, reduced manual effort, increased efficiency, and higher employee satisfaction.
  • While choosing HRIS software, consider key things such as your needs, budget, features, and data security. 

Top HRIS Software for SMEs: At a Glance

Here is a table summarizing the HRIS software options and their key details:

ProviderFeaturesPricing Best For
GustoAutomated Payroll, Multiple Payment Schedules, Employee Onboarding, Time-tracking integrations, Employee Self-ServiceStarting at $40/monthSmall businesses with up to 100 employees seeking user-friendly payroll and HR tools
RipplingUnified workforce directory, workflow automation, onboarding/offboarding, app integrationsContact for pricingAll B2B businesses seeking adaptable workforce management software
BambooHRApplicant tracking, payroll, time & benefits, HR data & reporting, employee experience & performanceContact for pricingCompanies with up to 300 employees looking for a user-friendly HR system for recruitment, hiring, and management
Monday.comCustomizable workflows, automation, project tracking, integrationsContact for pricingBusinesses of all sizes seeking a versatile work OS for HR tasks and project management
ClickUpCustomizable workflows, automation, multiple views, HR templatesStarting at $7/user/monthTeams needing a flexible platform for HR data management, time tracking, and goal control
Zoho PeopleRecruitment, onboarding, employee management, time off management, payroll, expense management, HR analyticsStarting at $1.50/user/monthSmall to medium businesses seeking a comprehensive and affordable HR solution
InsperityPayroll, time & attendance, employee self-service, reporting, employment practices liability insuranceContact for pricingBusinesses seeking comprehensive HR outsourcing with risk management services
PaychexEmployee Benefits AdministrationPaychex FlexSoftware IntegrationsLearning Management SystemContact for pricingBusinesses looking for integrated HR and payroll services with a wide range of features
JustworksTime trackingPayroll servicesCompliance and risk managementHR toolsStarting at $8/month/employeeSmall and medium businesses seeking a user-friendly platform with PEO services
iSolvedPayroll, benefits, time tracking, HR compliance, absence management, compensation management, training & developmentContact for pricingBusinesses of all sizes needing a comprehensive HR and payroll solution with multiple features
PaycorPayroll, HR, talent management, workforce management, expense management, analyticsContact for pricingSmall to mid-sized businesses seeking a user-friendly and comprehensive HR and payroll solution
TriNetPayroll, risk mitigation, global workforce management, PEO servicesContact for pricingBusinesses seeking comprehensive HRIS software and PEO services, including compliance and risk management
ZenefitsOffers employee self-service, Onboarding tools, Compliance support, Integration with third-party applications, Automated Onboarding and OffboardingStarting at $10/month/employeeSmall and mid-sized businesses seeking a user-friendly HR platform with payroll, benefits, and compliance features
PaylocityPayroll, HR, on-demand payment, garnishments, compensation, workflowsContact for pricingBusinesses of all sizes looking for a comprehensive payroll and HR solution with strong reporting and analytics
WorkdayPayroll, benefits, talent management, workforce planning, advanced analytics & reportingContact for pricingModern businesses of all sizes seeking a scalable HRIS with robust features and real-time data insights
NamelyHR, payroll, talent acquisition, onboarding, self-service, reporting & analyticsContact for pricingMid-market companies seeking a comprehensive HR solution with customizable reporting and scalability
PaycomPayroll, time & attendance tracker, talent managementContact for pricingMid-sized to large businesses seeking a user-friendly HR and payroll solution with real-time data insights
CeridianWorkforce management, talent acquisition, advanced analytics & reportingContact for pricingBusinesses of all sizes seeking advanced HRIS software with strong compliance support and global workforce management
HiBobEmployee self-service, time & attendance, performance management, benefits administrationContact for pricingMid-sized organizations seeking a user-friendly HR solution with a focus on employee engagement and a unique HR experience
Sage HREmployee data management, attendance tracking, performance evaluation, payroll processingContact for pricingBusinesses of all sizes seeking an intuitive HR platform with core HR functionalities and integrations
WorkBrightEmployee onboarding, document signing, integrations & API, reporting & analyticsContact for pricingBusinesses seeking to streamline employee onboarding processes with a mobile-friendly platform

21 Best HRIS Software for SMEs in 2024

1. Gusto

Founded in 2012, Gusto is a leading payroll and HR platform that caters to over 300,000 companies across the United States. This HRIS software handles payroll worth tens of billions of dollars each year and delivers various forms and manners of employee benefits such as health insurance and 401(k) accounts, all the while aiding organizations in building amazing workplace cultures.                                        


Gusto is ideal HRIS software for SMEs with up to 100 employees who aim for seamless and straightforward software for processing payroll, benefits, and other HR activities. It is especially beneficial to businesses needing an uncomplicated and easy-to-use tool and outstanding customer support.

⚡ Key Features

  • Automated Payroll
  • Multiple Payment Schedules
  • Employee Onboarding
  • Time-tracking integrations
  • Employee Self-Service

Pros &  Cons 

                       Pros                       Cons
User-friendly interfaceLimited customization
Employee self-service portalHigher costs for premium plans
Excellent customer supportLimited international payroll


  • Simple: $40/month 
  • Plus: $80/month 
  • Premium: Contact for details

2. Rippling

Rippling is a people operations system that combines HR, IT, payroll, accounting, and more. If you have a few employees based in the United States or a team of employees worldwide, Rippling will work as one tool to hire, pay, and manage both employees and independent contractors.


This software solution is ideal for all B2B businesses seeking dependable and adaptable workforce management software. It is most beneficial for those companies that need to integrate with several other apps and services and need a single application for HR, IT, and finance departments.

⚡ Key Features

  • Unified workforce directory
  • Workflow studio
  • Onboarding/offboarding automation
  • Dynamic permissions & approvals management
  • App integrations
  • Reporting and analytics

Pros &  Cons

Highly customizable and scalableCan be expensive for small businesses
Unified platform for HR, IT, and financeInitial setup can be complex and time-consuming
Wide range of third-party integrationsCustomer support response times can be slow
Strong IT management toolsSteep learning curve


  • Contact the Rippling sales team for pricing. 

3. BambooHR

The BambooHR is a full-service Human Resource module that integrates all employees’ records, payroll, time, and benefits to avoid duplicity and bring in issues of security and coordination. With BambooHR, it is possible to monitor the number of hours that employees have been working, enroll on benefits, and handle payroll, among others, in a single application.


BambooHR is one of the best HRIS systems for companies with up to 300 employees who are searching for an uncomplicated system for human capital management. Enterprises that place a huge emphasis on employee satisfaction and require quality solutions for recruiting, hiring, and managing their workforce can use this software.

⚡ Key Features

  • Applicant tracking
  • Payroll, Time, and Benefits
  • Hiring and Onboarding
  • HR Data & Reporting
  • Employee Experience and Performance

Pros &  Cons 

User-friendly interfaceLimited payroll capabilities
Strong applicant tracking and onboarding toolsCan be expensive for very small businesses
Excellent employee self-service featuresIntegration options are limited
Good performance management capabilitiesCustomer support can sometimes be slow to respond


  • Contact BambooHR for pricing. 

4. is a versatile work operating platform that goes beyond the ordinary conventional and basic functions of typical HRIS software. It has readily available templates and functions that can be applied in projects, tracking tasks assigned to human resources, and other tasks.

Monday best HRIS systems for midsized companies is great for entrepreneurs of all scales, as this tool is quite multifunctional and can be adjusted according to the needs of different projects. It is appropriate for teams seeking to enhance efficiency and communication using a practical and flexibly organized tool.

⚡ Key Features

  • Customizable Workflows
  • Automation
  • No-code/low-code software
  • Dozens of integrations
  • Productivity solutions

Pros &  Cons 

Highly customizable workflowsCan become expensive as team size increases
Strong collaboration and communication toolsSome users find the interface overwhelming
Wide range of integrationsLimited advanced project management features
Excellent visual project trackingCertain features require higher-tier plans


  • Contact the sales team for pricing.

5. ClickUp

ClickUp is an integrated work management platform that allows teams to collaborate based on their specific needs, be it a small one or a large international company in any particular field. This is because it has over 300 customizations and over 1000 integrations to locate all work across different applications into a single working space. 

ClickUp best HRIS software for SMEs

For HR teams that require managing some employee data, time tracking, or goal control, ClickUp is an ideal HRIS software. Whether you’re enhancing your recruitment process, facilitating employee onboarding, or monitoring progress toward goals, its flexible platform provides the tools needed to streamline and optimize traditional HR workflows.

⚡ Key Features

  • Dashboards for HR tracking
  • HR Templates
  • Automation for HR processes
  • Multiple views

Pros &  Cons 

Highly customizable and flexibleIt can be overwhelming for new users
Extensive feature set covering various needsOccasional bugs and glitches
Strong integration capabilitiesThe steep learning curve for advanced features
Affordable pricing The mobile app is less robust compared to the web version


  • Unlimited: $7 per user, per month
  • Business: $12 per user, per month
  • Business Plus: $19 per user, per month
  • Enterprise: Contact ClickUp for custom pricing

6. Zoho People

Zoho People can be used to manage several aspects of the business, and it also can help your employees. It includes all company functions and all-inclusive solutions, from employee acquisition to separation. 

Zoho People

Zoho People is one of the best HRIS software for small business to medium-sized business entities searching for a centralized HR solution that addresses all their management needs. It is advantageous to organizations that require a cost-effective cloud solution but also versatile HR software that can accommodate applications like data management, time tracking, and staff performance evaluation.

⚡ Key Features

  • Recruitment
  • Onboarding
  • Employee Management
  • Time Off Management
  • Payroll
  • Expense Management
  • HR Analytics

Pros &  Cons 

Affordable pricingLimited payroll capabilities
Comprehensive HR functionalitiesLess user-friendly interface
Good integration with the Zoho ecosystemCustomer support can be inconsistent
Customizable workflows and reportsSetup and customization can be complex


  • Essential HR: $1.50/user/month
  • Professional: $2.50/user/month
  • Premium: $3.50/user/month
  • Enterprise:$5/user/month
  • People Plus: $10/user/month

7. Insperity

Insperity provides flexible solutions to your business since it is dynamic in its service delivery to your company. It is exemplary service delivery and robust technology in HR helps minimize administrative challenges and paperwork concerns when managing the workforce. These tailored services enhance efficiency in service delivery and significantly improve risk management.


Outsourcing HR to Insperity offers a major advantage with its integrated risk management services for HR compliance. Managing requirements across local, federal, and state levels can be challenging for smaller businesses, but Insperity simplifies tasks such as workers’ compensation, unemployment claims, safety training, and other compliance needs.

⚡ Key Features

  • Payroll processing and administration
  • Time and attendance tracking
  • Employee self-service
  • Reporting
  • Employment practices liability insurance

Pros &  Cons 

Strong benefits administrationPricing details are not transparent
Excellent compliance and risk managementIt may not be suitable for very large enterprises
Good customer support and consulting servicesLimited flexibility in choosing individual services


  • Contact the Insperity sales team for pricing.

8. Paychex

Paychex is a premier provider of integrated human capital management solutions encompassing payroll, benefits, human resources, and insurance services. With their Paychex Flex platform, you can effortlessly pay your employees with a few clicks, automate tax processes, simplify HR tasks, manage benefits, and more.


Paychex’s comprehensive technology and service platform, Paychex Flex, is designed to adapt to your evolving business needs and growth. You can also streamline payroll, benefits administration, workforce management, and talent management, and enhance the overall employee experience. 

⚡ Key Features

  • Employee Benefits Administration
  • Paychex Flex
  • Software Integrations
  • Learning Management System

Pros &  Cons 

Comprehensive payroll and HR servicesIt can be expensive for very small businesses
Wide range of additional HR and benefits servicesThe interface can be less intuitive for new users
Good reporting and analytics capabilitiesSome features require additional fees


  • Contact the Paychex sales team for pricing.

9. Justworks

Justworks is a company that provides a comprehensive platform for small and medium-sized businesses (SMBs) to manage their payroll, benefits, HR, and compliance needs. Founded in 2012 and based in New York City, this software aims to simplify the business’s complexities by offering an integrated solution that handles critical administrative tasks.


Justworks is one of the best HRIS systems for small to medium-sized businesses and it offers one of the best PEO (Professional Employer Organization) services in the market. This software solution provides solutions for both domestic and global teams, offering services to streamline payroll processing, access benefits, and ensure compliance with HR software.

⚡ Key Features

  • Time tracking
  • Payroll services
  • Compliance and risk management
  • HR tools

Pros &  Cons 

Comprehensive PEO servicesLimited customization options
Strong compliance supportSome advanced HR features are lacking
24/7 customer supportPrimarily U.S.-focused, with limited international capabilities


  • Payroll: $8/month per employee
  • PEO Basic: $59/month per employee
  • PEO Plus: $109 /month per employee

10. iSloved

iSolved is a robust HRIS software that integrates various HR functions into a single platform. It offers comprehensive solutions for payroll management, benefits administration, time tracking, and HR compliance. 


iSloved is designed to streamline HR processes, improve efficiency, and ensure accuracy in managing workforce data. With its user-friendly interface and customizable features, iSolved helps businesses of all sizes optimize their HR operations effectively. This software is ideal for organizations with 1 to 400 employees and may need an HR and payroll solution with multiple features.

⚡ Key Features

  • Absence management
  • Compensation management
  • Training and development
  • Social recruiting

Pros &  Cons 

Strong time and attendance trackingSome users find the interface outdated
Good compliance supportCustomer support can be slow at times
Detailed reporting and analyticsInitial setup can be complex and time-consuming


  • Contact the iSloved sales team for pricing.

11. Paycor

Paycor is designed to streamline human resources tasks, payroll processing, benefits administration, and workforce management. Trusted by businesses of all sizes, Paycor provides a comprehensive solution to optimize HR operations and enhance organizational efficiency. 


Paycor is one of the best HRIS systems for midsize companies seeking an intuitive and comprehensive HR and payroll solution. It is particularly suited for companies that require robust payroll processing, talent management, and workforce management tools.

⚡ Key Features

  • Expense Management
  • Analytics
  • Payroll Software
  • HR Software
  • Unified Employee Database

Pros &  Cons 

Comprehensive payroll and HR featuresSome users report occasional bugs and glitches
Strong talent management toolsCustomer support quality can vary
Good reporting and analytics capabilitiesSome advanced features require higher-tier plans


  • Contact the Paycor sales team for pricing.
🔍Also Read What is Human Resource Planning

12. TriNet

TriNet offers comprehensive HRIS solutions tailored to businesses of all sizes. This platform simplifies HR tasks, including payroll processing, benefits administration, compliance management, and employee management. 


TriNet’s user-friendly interface and robust features help businesses streamline operations and optimize workforce management effectively. It is ideal for companies that want to outsource HR, payroll, benefits, and compliance to a trusted partner.

⚡ Key Features

  • Payroll Processing
  • Risk Mitigation
  • Platform
  • Global Workers

Pros &  Cons 

Strong benefits administrationPricing details are not transparent
Excellent compliance and risk managementMay not be suitable for very large enterprises
Good customer support and consulting servicesLimited flexibility in choosing individual services


  • Contact the Paycor sales team for pricing.

13. Zenefits

Zenefits is a cloud-based human resources (HR) platform that provides small and mid-sized businesses with a comprehensive suite of HR services, including payroll, benefits administration, compliance guidance, and employee management tools.


Zenefits automates routine tasks, reduces administrative overhead, and ensures accuracy in HR operations. Whether you’re looking to streamline payroll, administer benefits, or ensure regulatory compliance, this system provides scalable solutions tailored to meet the diverse needs of modern businesses.

⚡ Key Features

  • Offers employee self-service
  • Onboarding tools
  • Compliance support
  • Integration with third-party applications
  • Automated Onboarding and Offboarding

Pros &  Cons 

User-friendly interfaceCustomer support can be slow at times
Strong benefits administrationLimited customization options
Good integration capabilitiesSome users report occasional bugs and glitches


  • Essentials:  $10/month/employee
  • Growth: $20/month/employee
  • Zen: $33/month/employee

14. Paylocity

Paylocity is a leading HRIS software headquartered in Schaumburg, Illinois. Founded in 1997 and publicly traded since 2014, Paylocity has consistently been recognized nationally for its innovation, culture, and growth.


Paylocity is designed to scale alongside businesses of all sizes, offering customizable solutions to meet specific HR needs. Trusted for its user-friendly interface and reliable support, Paylocity helps businesses achieve operational efficiency while ensuring compliance with regulatory requirements. 

⚡ Key Features

  • On-demand payment
  • Garnishment Services
  • Compensation
  • Workflows and documents

Pros &  Cons 

Comprehensive payroll and HR solutionDifficulty in finding and customizing reports 
Strong reporting and analyticsThe interface can be less intuitive for new users
Good employee self-service toolsLimited payroll functionality
Scalable platformSome features require additional fees


  • Contact the Paylocity sales team for pricing.

15. Workday

Workday is a leading HRIS software known for its comprehensive suite of human capital management solutions. Designed for modern businesses, this software offers robust features including payroll management, benefits administration, talent management, and workforce planning.


Workday’s intuitive interface and cloud-based platform ensure seamless accessibility and real-time data insights, empowering organizations to streamline HR processes and enhance operational efficiency. This software’s scalability makes it suitable for businesses of all sizes, from small enterprises to large corporations with global operations. 

⚡ Key Features

  • Financial management. 
  • Advanced analytics and reporting
  • Employee self-service
  • Time tracking
  • Global workforce management and compliance

Pros &  Cons 

Advanced analytics and reportingImplementation can be complex and time-consuming
Scalable and flexible platformThe steep learning curve for new users
Strong global workforce managementCustomization can be challenging


  • Contact the Workday sales team for pricing. 

16. Namely

Namely is an integrated human resource management software vendor that offers a single, centralized application for mid-market companies to handle all HR tasks. This includes payroll, benefits, talent acquisition, and management. This software focuses on helping users simplify the HR processes and improve the ways of employee satisfaction. 


With customizable reporting and analytics, Namely empowers HR teams to make data-driven decisions and improve employee engagement. It supports businesses of all sizes, providing scalable solutions that adapt to growing needs. 

⚡ Key Features

  • Org Charts
  • Dashboard
  • Automated Payroll Processing
  • Employee Self-Service

Pros &  Cons 

Comprehensive HR features Limited customization options
Seamless integrations with third-party systemsOccasional technical issues and system slowdowns
Scalable platform that can grow with the organizationPayroll functionality is limited


  • Contact the Namely sales team for pricing. 

17. Paycom

Paycom is a provider of HRIS software. Founded in 1998 and headquartered in Oklahoma City, Paycom offers products including payroll, talent acquisition, time and labor management, and HR management.


Paycom is one of the best HRIS systems for midsize companies to large companies seeking a comprehensive HR and payroll solution. Its cloud-based platform enhances workforce efficiency and productivity while providing real-time insights into organizational data. 

⚡ Key Features

  • Payroll processing
  • HR management
  • Time and attendance tracking
  • Talent management

Pros &  Cons 

User-friendly and easy to set up for payroll processingThe initial setup can be complex
Provides employee self-service optionThe mobile app not working correctly
Detailed reporting and analyticsLacks global payroll support 


  • Contact the Paycom sales team for pricing. 

18. Ceridian

Ceridian offers advanced HRIS software designed to streamline human capital management processes for businesses of all sizes. With its robust platform, Ceridian enables efficient management of payroll, benefits administration, workforce management, and talent acquisition. 


Ceridian provides comprehensive analytics and reporting capabilities, allowing businesses to make data-driven decisions to optimize their HR operations. Moreover, its user-friendly interface and customizable features cater to diverse industry needs, ensuring scalability and flexibility as businesses grow. 

⚡ Key Features

  • Talent management services.
  • Administrative power
  • Compliance
  • A mobile application

Pros &  Cons 

Strong compliance supportImplementation can be complex and time-consuming
Advanced analytics and reportingThe steep learning curve for new users
Global workforce managementSome features require additional fees


  • Contact the Ceridian sales team for pricing.

19. Bob (HiBob)

HiBob is bringing change to the modern workplace through its unique and valuable platform, Bob. Created to liberate organizations to succeed, Bob is a distinctive, flexible, and innovative solution that dismantles key HRM activities into basic, easy-to-use functions.


Bob is best suited for mid-sized organizations that have different needs from their HR software and who want an easy-to-use solution. Most of all, it can add great worth to companies searching for a better approach to engage their employees, develop culture, and provide a tailored SHRM (Strategic Human Resource Management) experience.

⚡ Key Features 

  • Employee self-service
  • A time and attendance tool
  • A performance management solution
  • Benefits administration

Pros &  Cons 

Strong employee engagement toolsLimited payroll capabilities
Customizable HR experienceSome users report occasional bugs and glitches
Good reporting and analyticsCustomer support can be slow at times


  • Contact the Bob sales team for pricing.

20. Sage HR

Sage HR is the best HRIS software designed to streamline human resources management for businesses of all sizes. It offers comprehensive features including employee data management, attendance tracking, performance evaluation, and payroll processing. Its intuitive platform simplifies HR tasks, enhancing efficiency and organizational productivity. 

Sage HR

With seamless integration capabilities and customizable workflows, it ensures tailored solutions to meet specific business needs. Whether managing recruitment, onboarding, or employee development, Sage HR provides reliable tools for HR professionals to optimize processes and focus on strategic initiatives. 

⚡ Key Features 

  • Shift scheduling
  • Leave management
  • Recruitment
  • Automation
  • Reporting

✔️Pros &  Cons ❌

Intuitive and user-friendly interfaceLimited payroll capabilities
Affordable pricingSome users find the interface less user-friendly
Good integration capabilitiesSetup and customization can be complex


  • Contact the Sage HR sales team for pricing. 

21. WorkBright

WorkBright is an innovative HRIS software designed to streamline employee onboarding processes efficiently. With its user-friendly interface and mobile capabilities, WorkBright simplifies the collection of new hire information, document management, and compliance tracking. 


Furthermore, WorkBright ensures a seamless onboarding experience for both HR teams and new employees, reducing paperwork and administrative overhead. It allows businesses to manage onboarding tasks from anywhere, enhancing productivity and reducing errors. 

⚡ Key Features

  • Employee onboarding
  • Document signing
  • Integrations and API
  • Reporting and Analytics

Pros &  Cons 

Streamlined and efficient onboardingLimited HR and payroll capabilities
Mobile-friendly platformCan be expensive for very small businesses
Strong document management and complianceCustomer support can be slow at times
Customizable workflowsSome users report occasional bugs and glitches


  • Contact the Workbright sales team for pricing.

What is an HRIS?

HRIS or human resources information system is a software that helps businesses manage HR tasks. It keeps track of employee details like personal details, attendance,  compensation, and employment history. 

HRIS also maintains and processes HR-related policies and procedures such as talent acquisition, recruiting, and organizational design. It provides features that enhance the overall employee experience including employee engagement, and career development. 

In addition, HRIS systems are either integrated with or include payroll processing, benefits administration, and time and attendance software.

Types of HRIS Software

There are four primary types of HRIS (Human Resource Information System) software, each designed to cater to specific organizational needs and goals:

1. Operational HRIS

Operational HRIS is mainly concerned with data generation and reporting of human resource information, including employee records, positions, and performance appraisals. This type of HRIS software is useful for employee performance management, promotions, and recruitment. 

2. Tactical HRIS

Tactical HRIS systems help in procedures associated with utilizing resources, such as staffing, development, remunerations, openings, etc. This software solution can be used to formulate broad plans relating to resource deployment, job design and implementation, and the development of working teams.

3. Strategic HRIS

Strategic HRIS systems enhance the organization’s primary business objectives and give fundamental root for vital choices and new ventures as per the association’s goal and mission proclamation. This software provides details on manpower and workforce employed in workforce planning and forecasting.

4. Comprehensive HRIS

End-to-end solutions are comprehensive HRIS systems that offer nearly all the functions available in other HRIS types. This software caters to various HR department tasks, including employee administration, staffing, learning and development, and enhancing the worker experience.

Benefits of Using an HRIS Software

Here are the key benefits of using HRIS software:

  • Increased Productivity: HRIS automates repetitive tasks such as payroll processing, vacation tracking, and benefits administration.  This frees up valuable HR personnel time, allowing them to focus on more strategic initiatives and employee relations.
  • Streamlined Employee Onboarding & Data Management: By implementing HRIS software, you can streamline employee onboarding and effectively manage data. This software helps you to keep an organized record of all employees and avoid a lot of paperwork. It facilitates the flow of data by the HR personnel as they can access the employee data and direct the employees to HCM self-service. Here, the employee can find their data and do some simple administrative work. 
  • One-stop spot for Scheduling & Payroll: HRIS acts as a central hub for all employee data, including schedules, time off requests, and payroll information. This eliminates the need for scattered spreadsheets and ensures everyone is working from the same source. Employees can easily access their paystubs, view schedules, and request time off directly through the system, streamlining communication and boosting efficiency.
  • Easier Compliance: Staying on top of ever-changing HR regulations can be challenging. HRIS software can be a lifesaver, providing reminders for compliance deadlines, managing tax documents, and ensuring adherence to labor laws. This reduces the risk of costly penalties and allows HR professionals to focus on strategic initiatives with greater peace of mind.
  • Real-time Information Access: HRIS provides real-time access to critical employee data, from performance reviews and skills to training records and compensation history. This empowers HR managers to make data-driven decisions, identify trends, and personalize employee experiences more effectively.

How Much Does an HRIS Software Cost?

The cost of HRIS software can vary depending on several factors such as the features you need, the number of employees you have, and the provider you choose. However, the average cost of HRIS software falls between $12,625 per user annually and $35-$99 per employee per month. This translates to roughly $1,050 to $825 per employee per year.

How to Choose the Best HRIS Software for SMEs?

Selecting the HRIS system that is best suited for your organization involves examining various generic products and finally identifying the most suitable one. Following these steps can help you do just that: 

1. Identify Your Needs

The first step that you need to consider is to identify your needs. So, start by analyzing your current HR processes and identifying areas for improvement. Consider asking questions: 

  • Are you struggling with manual payroll, managing mountains of paperwork, or ensuring compliance?

In addition, consider your anticipated growth trajectory and choose an HRIS that can scale with your needs and accommodate a growing workforce. 

2. Prioritize Features

Another crucial step is to look out for HRIS software features. Always make sure the HRIS offers essential features such as employee data management, payroll processing, time & attendance tracking, and benefits administration. 

Besides, depending on your specific needs, features like applicant tracking, performance management, or robust reporting might be crucial factors in your decision. 

3. Budget and ROI

Businesses should allocate a specific budget for HRIS software and seek providers that align well with their budget and business needs. Therefore, obtain quotes from several HRIS vendors and compare pricing models such as subscription-based or per-employee fees.

Also, enquire about the factor in implementation costs and ongoing maintenance fees. Besides that, you have to beyond the initial cost and consider the long-term benefits. 

Evaluate how HRIS can save time, improve efficiency, and contribute to a more productive workforce.

4. User-Friendliness and Scalability

The HRIS software’s ease of use always matters as it helps you to use its functionalities more effectively. So, HRIS software should be user-friendly for both HR personnel and employees. 

Look for an intuitive interface and readily available training resources. You also have to consider the scalability of the software because as your business grows, your HR needs will evolve.

Therefore, choose an HRIS software that can adapt to your changing requirements and accommodate a larger employee base.

5. Security and Data Privacy

Protecting your company and employee data is important as it contains sensitive information. So, robust security features are paramount. 

While choosing, ensure the provider employs industry-standard security practices like encryption and access controls. You also have to verify that the HRIS complies with relevant data privacy regulations such as GDPR (General Data Protection Regulation) or CCPA (California Consumer Privacy Act).


Choosing the most appropriate HRIS software for your business is essential as it helps improve organizational performance, employee satisfaction, and overall effectiveness. However, with the multitude of options available, selecting the right one can be confusing.

By considering key factors such as your specific needs, desired features, budget, and security requirements, the decision becomes easier.

Some of the best HRIS software that many businesses prefer include Gusto, Rippling, BambooHR, and

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Dinesh Silwal

Dinesh Silwal is the Co-Founder and Co-CEO of KrispCall. For the past few years, he has been advancing and innovating in the cloud telephony industry, using AI to enhance and improve telephony solutions, and driving KrispCall to the forefront of the field.

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