Skip to content

How to Use WhatsApp Web: A Step-by-Step Guide

Share:

Share:

how to use whatsapp web step by step guide

With billions of people using WhatsApp worldwide, it has become a necessary tool for both personal and professional communication. Although switching constantly between your phone and computer can be a bit distracting. Fortunately, WhatsApp Web can be an ideal solution for that issue.

 The WhatsApp Web application combines the features of the mobile app with those of your computer, making it easier and more efficient to stay connected on the go.

 Whether you’re looking to set it up for the first time or seeking step-by-step instructions on how to install and use it on different platforms, we aim to make your transition to WhatsApp Web smooth and effortless. 

What is WhatsApp Web?

WhatsApp web is an online browser version of the Whatsapp mobile app that can be used on your desktop. Sending and receiving messages are synced between your phone and computer, and the messages can be viewed on both.

WhatsApp Web Dashboard

By using WhatsApp from the web you can focus on your ongoing activities without being distracted by picking up your phone from time to time to check messages also you can chat on a bigger screen which is more convenient. One thing to be noticed is that since the WhatsApp Web mirrors your phone activities, your phone is required to be connected to a wifi or mobile data for proper functioning.

How to Use WhatsApp Web on Web Browser?

When it comes to using WhatsApp from your web browser, it is quite a straightforward process all you need to do is follow the step-by-step guides listed below:

  1. Grab your mobile and computer together: Firstly make sure to have your phone on which you are using your WhatsApp and your computer on which you are trying to connect your WhatsApp account.
  2. Open Whatsapp on your web: Choose your preferred web browser on your computer, type in “web.whatsapp.com” in the search bar and press Enter. By doing so you will be redirected to the WebApp Web homepage.
  3. Scan the QR to link your phone: On the homepage,  you will see the QR code which you can scan to log in. 
  • Simply open WhatsApp on your phone, and navigate to Settings (three dots on Android or gear icon on iPhone)>Linked Devices.
  • Tap to the Link a Device.
  • Scan the QR on your computer screen (With the help of your phone camera, you can easily scan the QR code on your computer screen)
  1. Grant permission(Optional): Your phone might prompt you to grant access for notifications or syncing contacts. Approve these permissions if you want these functionalities.
  2. Start using WhatsApp Web: Once the QR code is scanned successfully, your WhatsApp chats and contacts will appear on your computer screen. You can now send and receive messages, make calls, and view media just like you would on your phone.
WhatsApp Web on Web Browser

How to use WhatsApp Web on iPhone and iOS devices?

Here are the steps to log in to WhatsApp Web from an  iPhone:

  1. Open your web browser: Open your preferred web browser from your computer 
  2. Go to WebApp Web: On the search bar type “web.whatsapp.com” and press Enter.
  3. Go to settings: Open WhatsApp on your iPhone and tap on the Setting icon(gear icon) which is located in the bottom right corner of the app.
  4. Access Link Device: Navigate to Settings> Link Devices
  5. Scan the QR  on the Computer: Simply scan the QR code on the computer for your iPhone.
  6. Log in: Once scanned successfully, you’ll be logged into WhatsApp Web, and you can easily start using WhatsApp on your browser.

*Note: While signing up for WhatsApp or creating a WhatsApp account you require a dedicated phone number. By having a Virtual Phone Number for WhatsApp you can easily create your WhatsApp account. The virtual number comes along with advanced telephony features, dedicated customer support, and a budget-friendly calling rate.

How to use WhatsApp Web on Android? 

Here are the steps to log in to WhatsApp Web from an Android Phone:

  1. Open your Android: Open WhatsApp on your Android phone, and ensure the latest version is installed from your Google Play Store.
  2. Go to settings: Go to settings which is located in the top right corner where you can see three vertical dots, and tap on it.
  3. Navigate to Linked Devices: From the menu, select Settings > Linked Devices. Tap on the link to a device.
  4. Go to WhatsApp Web: Visit https://web.whatsapp.com/ in your web browser.
  5. Scan the QR code: With the help of your Android camera, you can scan the QR code displayed on the WhatsApp Web page.
  6. Log in: Once scanned successfully, you’ll be logged into WhatsApp Web, and you can start using WhatsApp on your browser. 

How to Use WhatsApp on a Desktop app?

A dedicated desktop app for WhatsApp on your computer can be efficient and easy to reach as you don’t have to type in the WhatsApp link in your web browser every time you want to open WhatsApp.

By downloading the separate desktop app you can quickly reach WhatsApp when needed by pinning the app on your computer taskbar, which makes it easy to access. 

Continue reading to learn how to install and log in WhatsApp on your desktop for both MacBook and Windows laptops.

whatsapp on desktop app

How to log in to WhatsApp Desktop App from a Windows Laptop?

The steps to log in to the WhatsApp Desktop App from a Windows Laptop are:

  1. Download the app: The first thing you wanna do is download the app. By going to the official WhatsApp website (https://www.whatsapp.com/download) you can easily download and install the WhatsApp Desktop app for Windows. 
  2. Open the installed Desktop app: Once the app is installed, open the desktop app on your Windows laptop.
  3. QR scan: Now open your WhatsApp on your cell phone. Click on three dots in the top right corner then select “Linked Devices”. Now you can scan the QR code displayed on the Whatsapp desktop app on your laptop.
  4. Log in: After the QR is scanned now you are eligible to log in and start using WhatsApp on your Windows laptop.   

How to log in to WhatsApp Desktop App from a MacBook?

The steps to log in to the WhatsApp desktop app from a MacBook are:

  1. Download WhatsApp Desktop: Go to the original site for WhatsApp (https://www.whatsapp.com/download) and download the WhatsApp Desktop app for the macOS version.
  2. Install WhatsApp Desktop: Once the download is complete, open the file that is downloaded mostly in the form of (WhatsApp.dmg) and drag the WhatsApp icon into the Applications folder to install it.
  3. Open WhatsApp Desktop: Navigate to your applications folder and double-click on the WhatsApp icon to open the app.
  4. Scan QR Code: After opening the WhatsApp Desktop, a QR code can be seen on your screen.
  5. Open WhatsApp on Your Phone: To scan the QR code, open the WhatsApp on your phone.
  6. Access WhatsApp Web: Tap on the three dots (menu icon) in the top right corner, then tap on “WhatsApp Web/Desktop”.
  7. Scan QR Code: Use your phone to scan the QR code displayed on your MacBook screen.
  8. Logged In: After scanning successfully, WhatsApp Desktop will let you log in to your WhatsApp account, and you can start using WhatsApp on your MacBook.

Benefits of using WhatsApp Web

When it comes to using WhatsApp Web from your computer Web there are several benefits some of the important ones are discussed below:

  • Convenience: You can instantly stay connected with your friends, family, and colleagues without having to switch between your phone and computer.  Which efficiently saves your time, especially when you’re engaged in a project or online activities.
  • Multi-device access: The main benefit of WhatsApp Web is that you can chat on a bigger screen, like your computer/laptop. Meanwhile, your phone is free for other tasks, making your day more productive.
  • Shared Inbox: Easily collaborate with your team and respond to your clients, and customers from a single dashboard. While WhatsApp shared inbox is not a built-in feature, it operates with the help of WhatsApp Business API which is highly efficient when for business purposes.
  • Instant File Sharing: With WhatsApp Web, you can easily drag and drop important urgent files from your computer folders straight into the chat section. This process makes it much faster and more convenient than using email or transferring files to your phone first.

  • Keyword typing: Although  “keyword typing” isn’t specifically a feature of WhatsApp Web. By using a physical keyboard you can type messages much faster and more accurately than on your phone.

Limitations of WhatsApp Web

While WhatsApp on the web has its pros, it also comes with some drawbacks and limitations, which are:

  • Internet Connection Required: For you to use WhatsApp Web properly, your device needs to be connected to the internet. If it loses connection or its battery dies, WhatsApp Web won’t work under any circumstances.
  • Browser Dependency: Using WhatsApp Web involves using a web browser. It’s crucial to keep your browser tab open or to select quality browsers for ongoing use. Closing the tab or shutting down your computer will result in logging out.
  • Privacy Concerns: Be cautious when using WhatsApp Web on shared or public computers. Always log out after use to prevent others from accessing your messages.
  • Limited Features: There’s no doubt that WhatsApp Web offers many features according to users’ requirements, but it has some limitations; for instance, you can’t initiate voice or video calls directly from the web version.

Even with these limitations, WhatsApp Web still serves as a valuable tool for managing your conversations conveniently from your computer. When it comes to multitasking, especially while you are working, using WhatsApp for business from your computer can be more productive than switching between your desktop and smartphone.

FAQ

How to log out of WhatsApp Web?

To log out of WhatsApp Web, follow these steps:

  1. Open WhatsApp Web on your computer’s web browser.
  2. Click on the (menu icon)  three dots at the top left corner of the WhatsApp Web screen.
  3. Look for the dropdown menu and click on “Log out”.
  4. Confirm again by clicking on  “Log out” at the prompt.

How to troubleshoot WhatsApp Web issues?

To troubleshoot WhatsApp Web issues here are some possible steps you can follow:

  • Check Your Internet Connection: 
  • Restart Your WhatsApp Web
  • Restart Your Computer and Phone
  • Check and Update Browser
  • Clear Browser Cache and Cookies
  • Check Browser Extensions
  • Update WhatsApp
  • Restart WhatsApp on Your Phone.
  • Scan the QR Code Properly
  • Check Phone Permissions
  • Use Supported Browsers
Follow our newsletter !
Subscribe to our newsletter & stay updated for the latest news.
Author Image

Dinesh Silwal

Dinesh Silwal is the Co-Founder and Co-CEO of KrispCall. For the past few years, he has been advancing and innovating in the cloud telephony industry, using AI to enhance and improve telephony solutions, and driving KrispCall to the forefront of the field.

Related Blogs