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The 10 best time management software that work

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Are you struggling to stay on top of your tasks while meeting deadlines?⏲️ Have you ever wasted your precious time due to poor scheduling and management?😣

And if you’ve had it with watching those hours go down the drain, it’s about high time you got yourself an effective time management software that could help you take back control of your time and increase your efficiency.

Time management software helps you and your team stay organized as it helps in task scheduling, time tracking, and reminders. This software will quickly become your ally whenever you are struggling with deadlines.⏳

In this blog, we have listed the 10 best time management tools, which have been exceptional in their performance and invaluable to many people and groups of all categories. So, without delay, let’s delve deeply into these time management tools now.⏲️

Key highlights 🔑

  • Time management software is a set of tools that help any individual or organization plan, organize, and manage workflows and time efficiently.
  • Time management software’s features, like reporting and integration, help users enhance productivity.
  • Monday.com, Todoist, GanttPro, TimeCamp, Wrike, Clockify, Trello, and Airtable are some of the best time management software.
  • Before choosing time management software, consider reviewing the price and project budget, assessing needs, trying demos and free trials, and prioritizing collaboration.

What is Time Management Software?

Time management software is a tool that helps you organize and plan how you use your time. It lets you schedule tasks, set deadlines, and track the time you spend on different activities. This software helps you stay organized and be more productive by making sure you complete your tasks on time. You can use it on computers, tablets, and phones.

 It often includes features like reminders to alert you about important tasks, reports to show how you spend your time, and integrations with other tools to make managing your time easier. Some software also allows you to collaborate with others, share schedules, and manage projects together. By using time management software, you can improve your efficiency, avoid procrastination, and achieve your goals more effectively.

10 Best Time Management Software: Top Tools for 2024 

If you continuously struggle with deadlines, resources, and deliverables, you may be able to gain an advantage with dedicated time management software. 

Likewise, we have carefully tested and researched the best time management software that can assist you in keeping yourself and your team on the right track. Here, we have curated the list of the top 10 best time management software that works the best for you or your business. 

1. Monday.com

Out of the top 10 best time management software that works, Monday.com stands out as one of the best. Monday.com is primarily a project management and collaboration platform with robust time management features. It was founded in 2012 and has since evolved to serve more than 152,000 customers across 200 business verticals. 

time management software

Monday.com is considered the best due to its comprehensive project management features, intuitive interface, customization options, and automation functionalities. Its key features include a built-in time tracking column for documenting hours directly within tasks and an automatic tracking option for increased accuracy. 

Features

  • Flexible reports
  • Time tracking tool
  • Visualize with dashboards and charts
  • Customizable workflows
  • Automation and Integrations

Limitation 

  • The dashboard feature needs to be optimized more.
  • The mobile app is less functional.
  • The time tracking feature is only available for Pro Plan projects.
  • Limitations for small teams.
  • Inconsistent platform updates.

Pricing

Plan Features Pricing per seat/month
Free Up to 3 boards, Unlimited docs, 200+ templates, 8 column types, iOS and Android apps. Free
Basics Unlimited free viewers, Unlimited items, 5GB file storage, Prioritised customer support, and Kanban board. $12
Standard Timeline & Gantt views, Calendar View, Guest accessAutomation (250 actions per month), Integrations (250 actions per month). $14
Pro Private boards, Chart View, Formula Column, Automation (25K actions per month), Integrations (25K actions per month). $24
Enterprise Enterprise-scale automation & integrations, Multi-level permissions, Enterprise-grade security & governance, Advanced reporting & analytics. Contact Sales

2. Todoist

Todoist is also regarded as one of the best time management software that provides a powerful combination of task organization and productivity features to help users make the most of their time. Todoist is more than just a digital to-do list; it’s a complete productivity solution that simplifies workflow, prioritizes activities, and improves overall efficiency. 

Furthermore, the app’s user-friendly design and natural language processing features enable users to swiftly capture activities as they come to mind, lowering the mental burden of remembering and arranging duties. 

Features

  • Tracking of work
  • SSL security
  • Milestone tracking and Kanban board
  • Software integrations
  • Gantt charts

Limitation 

  • Limited configuration options.
  • It is difficult for new users to learn about the process.
  • Limited tools in the free version.
  • Delays in-app syncing and notifications.
  • Task tracking is available only in the paid version.

Pricing

Plan Features Pricing per month
Free 5 personal projects, Smart quick add, Flexible list & board layouts, 3 filter views, 1 week activity history Free
Pro 300 personal projects, Calendar layout, Task reminders & duration, 150 filter views $5
Business A shared team workspace, Up to 500 team projects, Calendar layout for team projects, 1000 team members & guests, 1000 project folders $8

3. GanttPro

GanttPro is a time management software and a key to efficient project planning and scheduling. It stands among the best because of its user-friendly interface and comprehensive Gantt chart features.

time management software

Similarly, GanttPRO provides robust resource management and supports real-time collaboration. Not only this, but this software also integrates with various tools, such as Jira and Slack. 

Features

  • Team and resource management
  • Budget tracking
  • Custom settings and Integrations
  • Collaboration and templates
  • Auto scheduling

Limitation 

  • Lacks portfolio management features.
  • Limited options for brand customization.
  • It can be costly for smaller organizations.
  • The free plan is not available.
  • No desktop app.

Pricing

Plan Features Pricing per user/month
Basic Powerful Gantt chart, Project calendar, Auto scheduling, Virtual resources $9.99
Pro Overdue tasks, Custom fields, Calendar exсeptions, Custom project templates $15.99
Business Workload management, Portfolios & Reports, Budget Planning, Time traсking $24.99
Enterprise SAML Single sign-on, Custom roles & rights, Enterprise onboarding assistance, Priority support Custom pricing

4. TimeCamp 

TimeCamp is a time-tracking and team collaboration tool that offers effectiveness and proficiency in business and for freelancers. Because of its features and efficiency, it is the best workforce management software. It supports invoicing and a precise billing system.

This task management software allows detailed reporting and integrates with other software like Trello, Asana, and Slack. Due to its budget and resource allocation features, users can have detailed productivity reports and insights.​

Features

  • Automatic time tracking
  • Time budgeting
  • Invoicing
  • Reporting
  • Attendance management.

Limitation 

  • Lacks scheduling and task comparison tools.
  • Inexperienced users may face challenges at the beginning.
  • Sometimes, websites take time to load.
  • The premium version is highly-priced.
  • Reporting is limited.

Pricing

Plan Features Pricing per user/month
Starter Invoicing, Excel reports export, attendance, time-off, unlimited tasks, and overtime tracking. $2.99
Premium Billable time, Track billables, Budget & Estimates, app & website tracking, Management roles, Project archiving, One integration $4.99
Ultimate Timesheet approvals, Billing rates, Expenses, Pivot table, Screenshots, Unlimited integrations $7.99
Enterprise Priority support and SLA, Self-hosted instance, Private cloud instance, Custom integrations $11.99

5. Airtable 

Airtable is powerful time management software that can create custom views for any business size. This allows users to visualize their work, stay organized, and complete their tasks efficiently, tracking the time. Furthermore, Airtable provides flexibility in various workflows and industries.

time management software

Therefore, opting for an Airtable is not a bad choice as it has other features like record linking, user access control, and integration with other call center software. This software combines the features of a database and spreadsheet and integrates with other time-tracking software like Jibble and Clockify.

Features

  • Customizable templates
  • Record linking
  • Airtable API and scripting
  • Integrations and automation
  • User access controls

Limitation 

  • Expensive per-user pricing.
  • Self-hosting option is not available.
  • Lacks flexibility and scalability.
  • Data-scale databases are not managed.
  • Complexity for advanced workflows.

Pricing

Plan Features Pricing per seat/month
Free Unlimited bases, 1,000 records per base, Up to 5 editors, 1 GB of attachments per base Free
Team plan 50,000 records per base, 25,000 automation runs, 20 GB of attachments per base, Standard sync integrations $24
Business 125,000 records per base, 100,000 automation runs, Premium sync integrations, SAML-based single sign-on $54
Enterprise Scale 500,000 records per base, 500,000 automation runs1,000 GB of attachments per base, On-premises sync integrations, Extension, and integration management Custom pricing

6. Wrike

Wrike is time management software that streamlines business workflows with its unique features. This workforce management software allows collaboration, enabling teams to communicate and share files within the platform. Similarly, Wrike provides real-time updates and saves employees time.

time management software

Moreover, like other project management software, Wrike is rich with automation and integration features. Its automation engine allows users to perform repetitive tasks without worrying about errors or time issues. Its resource management feature will enable users to overcome workloads and ensure tasks are assigned to the right people.

Features

  • Cross-tagging
  • Automation and integration
  • Kanban Boards
  • Mobile and desktop apps
  • Proofing and project resource planning

Limitation 

  • More costly for solo users or small organizations.
  • Lack of chat options.
  • Overwhelming for new users.
  • Less filtering options.
  • Delayed notifications from some integrations.

Pricing

Plan Features Pricing per user/month
Free Web, desktop, and mobile apps, Project & task management, AI content generation, Board view, Table view, and Active task limitations apply. Free
Team 2-25 users, Unlimited projects, Unlimited tasks & subtasks, Unlimited custom fields, Unlimited request form, Unlimited free viewers $9.80
Business 5-200 users, Folder structure & nested projects, Cross-tagging, Project Blueprints $24.80
Enterprise 5 to unlimited users, SAML-based SSO, Two-factor authentication (2FA), Customizable user types, User audit reports Contact sales
Pinnacle 5 to unlimited users, Locked Spaces, Advanced reporting & BI, Team utilization, performance dashboard, Bookings (project-level effort & time planning) Contact sales

7. Clockify

One of the best free time management software is Clockify, which is suitable for startups and small businesses. Because of its flexibility and affordability, this software stands out as the perfect choice for workforce management. 

time management software

Likewise, Clockify’s powerful reporting capabilities allow users to generate detailed insights, enhancing team productivity and project profitability. This software has a customizable dashboard feature, making it easy for users to share data with several stakeholders and clients.

Features

  • Integrations with 400 apps
  • Time tracking and calendar
  • Reporting
  • Expenses management
  • Auto tracker

Limitation 

  • Real-time data synching issues.
  • Glitches may arise in the mobile app.
  • No automatic phone call tracking.
  • Sometimes, the response is slow.
  • The invoicing facility is limited, though.

Pricing

Plan Features Pricing per seat/month
Free Unlimited users, Unlimited tracking, Time tracker, Timesheet, Kiosk, Auto tracker Free
Basic All free features, Time audit, Customize export, Project templates, Historical rates, Edit profiles, Import time, Kiosk PIN $3.99
Standard All basic features, Time off, Invoicing, Approval, Lock time, Attendance & overtime, Targets & reminders, Manager role $6.99
Pro All standard features, Scheduling, Forecasting, Expenses, Labor cost & profit, Budget & estimates, Custom fields $9.99
Enterprise All pro features, Single sign-on (SSO), Custom subdomain, Control accounts, Audit log $14.99
Bundle All enterprise features, time tracking, team communication, project management $15.99

8. TickTick

TickTick is regarded as one of the best time management software because of its availability on multiple platforms, such as Android, iOS, web, and desktop. This cross-platform support ensures that TickTick users can access their projects from anywhere, anytime.

time management software

On the other hand, this time tracking software has unique features like a Timeline view for visualizing project timelines. Also, this offers desktop sticky notes for entering tasks quickly on the note. Due to these features and flexibility, TickTick is the best choice for time and project management.

Features

  • Task duration
  • Pomodoro timer
  • Voice input
  • Smart date parsing
  • Multiple reminders or “Annoying Alert”

Limitation 

  • Some features don’t work efficiently.
  • Lack of estimation feature.
  • A basic plan is not enough for some features to run.
  • Lacks automatic time tracking.
  • Integrations with other applications are limited.

Pricing

Plan Features Pricing per user/month
Free Basic task management, limited collaboration, 1 reminder per task, 2 lists for habits, calendar view (read-only), 5 smart lists, and basic search functionality. Free
Premium All Free plan features plus calendar view (editable), custom smart lists, custom filters, advanced search, 299 lists, 999 tasks per list, 199 subtasks per task $2.79

9. Toggl Track 

Toggl Track is customer relationship management software that provides a responsive and knowledgeable customer support team. Users gain many facilities by using Toggl Track, which offers a comprehensive knowledge base, video tutorials, and a community forum. 

time management software

Similarly, Toggl Track also has a mobile app facility through which users can track time and access projects in one go. This management software’s offline tracking feature allows users to continue logging time without an internet connection. Hence, Toggl Track is one of the best time-tracking software due to these services.

Features

  • Invoicing
  • Automated time tracking
  • Timesheets reports
  • Integrations with other third-party applications
  • Offline tracking

Limitation 

  • Free plan users have limited choices.
  • Enhanced data integration capacity is needed.
  • Pricing can be expensive for larger teams.
  • When stitching between apps, users may face some bugs.
  • Integration of data can be better. 

Pricing

Plan Features Pricing per user/month
Free Unlimited time tracking, Unlimited clients and tags, Exportable reports, Web app, mobile apps, and desktop apps, Automated time tracking, Track time in 100+ popular tools Free
Starter All free features, Billable rates, Time rounding for reports, Save customized reports for quick viewing, Project time estimates $10
Premium All Starter features, Fixed fee projects, Timesheet approvals, Team time tracking reminders $20
Enterprise Everything in Premium features plus managing multiple workspaces under one organization. Custom pricing

10. Trello 

One of the best time management software is Trello. It is versatile and uses boards, lists, and cards to help users organize and manage tasks manually. Although Trello is not a fully featured project management tool, it integrates with several third-party time-tracking tools like Evenhour.

time management software

Trello users can track their tasks and projects from their own perspective using Kanban, Timeline, Calendar, and Dashboard. It is popular among many users due to its diverse project management ability and user-friendly interface. So, opting for Trello would be the best option.

Features

  • Automation
  • Power-ups
  • Templates variations
  • Integrations
  • Custom backgrounds & stickers

Limitation 

  • It is designed for general project management only.
  • It is not considered the best agile tool.
  • Trello doesn’t show task dependencies.
  • Limitation in integrations with other apps.
  • It is not a fully featured project management tool.

Pricing

Plan Features Pricing per user/month
Free Unlimited cards, Up to 10 boards per Workspace, Unlimited power per board, Unlimited storage (10MB/file), 250 Workspace command runs per month Free
Standard All free features, Unlimited boards, Advanced checklists, Custom Fields, 1,000 Workspace command runs per month $6
Premium All standard features, Views: Calendar, Timeline, Table, Dashboard $12.50
Enterprise All premium features, Unlimited Workspaces, Organization-wide permissions, Organization-visible boards, Free SSO  $17.50

Things To Consider When Choosing Time Management Software

When deciding on the 10 best time management software solutions for your business or personal use, it is important to carefully evaluate several key factors, including the ability to track employees’ hours that will significantly impact your time management efforts’ overall success. 

These key considerations and tracking apps will help you make an informed decision that meets your workflow requirements and long-term productivity goals. Likewise, here we have mentioned some significant things to consider when choosing the best time management software:

1. Assess Your Needs And Goals 

First and foremost, it is very crucial for you to assess your needs and goals to choose the best time management software. You need to start by clearly outlining your time management difficulties and goals. 

Then, determine your required functionality, such as task tracking, project management, or team collaboration. Also, consider your existing workflow and identify areas for improvement. This practice will evidently help you in choosing software that best suits your needs.

2. Evaluate Ease Of Use And Scalability 

Look for software with a simple interface that requires less training. The time management software has to be easy to use for any kind of user, whether technical or non-technical. Moreover, think about your team’s learning curve and how fast they will accept the new system.

Make sure that the program is usable across several devices and platforms. Check to see if the program can grow with your team and become more complex. Remember that the more user-friendly the software, the more likely your workforce will use it consistently.

3. Review Pricing And Budget 

Another important thing to consider while choosing software is making sure the pricing and budget align with your organization’s finances. That is why you should thoroughly check the pricing structure for each software choice. 

Considering your business’s needs, consider whether a monthly subscription or a one-time purchase is better for your budget. Look for hidden expenditures like setup fees, training, or additional features. Lastly, do not forget to consider the potential return on investment regarding increased productivity.

4. Analyze Reviews And Testimonials 

Read user reviews on trustworthy software review websites to learn about real users’ experiences. Look for evaluations from firms similar to yours in size and sector. You need to pay attention to both positive and negative remarks to gain a balanced perspective.

Look for common themes in the reviews, such as ease of use or customer service excellence. Simply put, consider the overall rating, but read individual reviews for in-depth context. 

5. Try Demos And Free Trials

It is very crucial for you to take advantage of the free trials provided by most time management software companies. Use this time to test the product in your actual working environment thoroughly. You can include important team members in the trial to gain a diverse perspective. 

During the trial period, you can test all the features vital to your workflow. This way, you can consider how the program fits with your existing tools and processes. Use this hands-on experience to determine whether the program fulfills your requirements.

6. Consider Time Tracking And Reporting 

When choosing the best time management software, look for software with sophisticated time-tracking capabilities that are appropriate for your work style. Make sure the software can generate detailed reports on time spent on tasks and projects. 

You have to find out whether the reporting options allow for customization to match your individual requirements. Look for the one with analytics tools that can reveal productivity trends. Moreover, consider whether the software can discriminate between billable and non-billable hours, if applicable.

7. Prioritize Collaboration And Communication

Choose the time management software that promotes team collaboration and communication. You need to check if the software has features such as shared calendars, task assignments, and progress tracking. 

Also, make sure the program enables easy exchange of information and updates among team members. Consider whether the software connects with your existing communication tools. Finally, check if the software provides different permission levels to handle access to sensitive data.

8. Ensure Customization And Personalization

Choose time management software that lets you customize its features to meet your individual demands. Find out the software with configurable dashboards that can show the most relevant information to each user. 

Ensure that the software supports customizable notifications and reminders. Check out if the software has the ability to make custom reports that meet your business metrics. Consider whether the program is adaptable to different roles or departments within your organization.

Conclusion 

Well, there you have it – the best time management software and productivity tools that will enhance your workflow and productivity in no time. These 10 best time management software have powerful reporting, automation, integration, and other unique features that help you organize and schedule tasks.

However, you should not forget the key to success isn’t just choosing the right tracking apps. You need to make sure that the selected employee time-tracking apps and time-management software meet your specific needs and workflow like a glove. Taking time to explore these tools’ features is a necessity.

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Dinesh Silwal

Dinesh Silwal is the Co-Founder and Co-CEO of KrispCall. For the past few years, he has been advancing and innovating in the cloud telephony industry, using AI to enhance and improve telephony solutions, and driving KrispCall to the forefront of the field.

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